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ME2N - Open Invoice report inconsistent

former_member190990
Active Participant
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Hi Experts,

I have a strange case here -

We have a service PO (Qty - 24 Hrs / Amt - 100 $) for which SES was posted for full Qty/Amt. Invoice was posted for full Qty but less amount (say 98 $).

This PO appears in the ME2N report for selection parameter RECHNUNG (Open invoice) with 'Still to be invoiced' amount as '0 $'. Please help.

Regards,

Akash

Accepted Solutions (1)

Accepted Solutions (1)

former_member183424
Active Contributor
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Can you share your screen shot for Selection parameter settings of RECHNUNG ?

Path OLME-Reporting-Maintain Purchasing Lists-Selection Parameters-Define Selection Parameters.

former_member190990
Active Participant
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Hi Dev,

Please find the screenshot below:

Regards,

Akash

former_member183424
Active Contributor
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And what about the result in ME2N ? Can you able to see any value in ME2S ?

former_member190990
Active Participant
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Hi Dev,

ME2N:

ME2S:

Any suggestions please?

Regards,

Akash

former_member183424
Active Contributor
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Check is there Final invoice got ticked for PO line item - Invoice tab..

former_member190990
Active Participant
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Hi Dev,


Yes, it has been checked. A small question - how do we close this open invoice amount PO so that it will not be reported in ME2N - Selection parameter RECHNUNG?

Regards,

Akash

former_member183424
Active Contributor
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Yes. That's the reason it is showing in ME2N report.

If you want to close the open invoice amount, then either you have to post the rest amount of invoice or you have to tick the final invoice indicator for the PO line item.

As you have ticked the final invoice for the PO line item, then the line item is closed.

If you do not want to see these POs in report by selecting selection parameter "RECHNUNG", then you just need to do a small changes for this selection parameter. Just tick the Final invoice for the selection parameter "RECHNUNG" as shown as below:

Try this and revert back.

former_member190990
Active Participant
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Hi Dev,

Thanks for the suggestions.

Changes to selection parameters is not an option. Hence only option is to do a subsequent credit and close the balance of invoice? Any other way to close the PO as already final invoice indicator is checked?

Regards,
Akash

former_member183424
Active Contributor
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Yes. You can post subsequent debit. If you post a subsequent debit for rest amount, then it will be not visible in report ME2N.

But doing a subsequent debit, you will get an accounting entry.

JL23
Active Contributor
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Have you done your GR/IR clearance?

former_member190990
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Hi Jurgen,

Please let me know how do I check this? Invoice had been posted in 2011 though.

Regards,

Akash

JL23
Active Contributor
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you should see an item for the clearance in your PO history tab, and it will appear in MR11 if it is not yet cleared.

former_member183424
Active Contributor
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As the invoice was posted in 2011. So I think GR/IR clearance has already done.

Anyway you can check this from MR11 by giving the PO number.

JL23
Active Contributor
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You are too optimistic, it is just 3 years old. At the place where I currently are they had not known about GR/IR clearance for more than 4 years after their implementation in the 90s and even got advice by external auditors to clear this G/L account with a FI posting. Resulting in about 26000 POs which can never be archived now.

former_member183424
Active Contributor
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Jürgen L wrote:

You are too optimistic

Might be its because my organization clear it at the time financial year closing or might be I strongly recommend to my organization to run GR/IR clearance before close the fiscal year and it is running as per my recommendation.

former_member190990
Active Participant
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Hi Jurgen,

I have checked in MR11, but it says 'posting period is not open' as error. Here is the PO history tab-

Regards,

Akash

JL23
Active Contributor
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this is the evidence, no GR/IR clearance was performed.

And of course you would need to choose a current date for doing MR11, you can't do that in 2011 now.

former_member183424
Active Contributor
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I think my expectation was too much.

Akash, You can't run the clearance in 2011 now.

You have to change the posting date as below:

former_member190990
Active Participant
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Hi Dev/Jurgen,

The PO doesnt appear in MR11. So Subsequent debit is the only option now?

Regards,

Akash

JL23
Active Contributor
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Share your MR11 selection screen, maybe you missed some setting when executing

former_member190990
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Below this 'Delivery Cost Accounts' Checked 'ERS Delivery Costs' unchecked.

former_member190990
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Answers (0)