2 Accounting Documents to be created at time of VF01.

[Former Member]

Hi,

We have a requirement to create 2 accounting documents at the time of creating billing instead of the normal accounting entry.
The amount for the second accounting document is based on a condition type (ZFKO) .

Kindly suggest how to move forward.

Regards

Danny

[eduardo_hinojosa · Accepted solution]

Hi

Moazzam and Lakshmipathi are right. I believe somebody has told you about it but it's related with MM (MIRO: please, see SAP Note 1353125 - AC interface: Document split in FI for incoming invoices).

Other question is create the FI document using a BAPI from an userexit. Remember to call it from a funcion module with the option IN UPDATE TASK. Do it as a job, ie: you can use the proper sequence of function modules, please, see this post http://scn.sap.com/thread/2019684). See SAP Note 306504 - Collective note: BAPIs for the AC interface.

I hope this helps you

Regards

Eduardo

[manikanthan · Accepted solution]

Dear Eduardo, the link 2019684 is not opening..

[daniel_carvalho]

Hello All!

We have a specific scenario which seems similar to what it has been discussed here:

1. We have a process where Company DD requests from Company FF some products in order to sell to Customer A (customer A has already requested the products to Company DD through a Purchase Order - This PO generates automatically a Sales Order from Company DD to Customer A). Both documents have Document Currency in Local Currency of Customer A (let's say, Nuevos Soles PEN).

2. Then Company DD generates a PO to Company FF (and automatically, PO generates a Sales Order from Company FF to Company DD). Both documents have Document Currency in USD.

3. Then Company FF generates a PO to the Real Supplier (the one that will do drop shipment to Customer A, but invoice will be sent to Company FF). Both documents have Document Currency in USD.

4. Then the invoice is sent from Real Supplier to Company FF. Posting in Company FF is made as following (USD):

Credit on Real Supplier

Debit on Stock in Transit account.

5. Then the invoice is sent from Company FF to Company DD. Posting in Company FF is made as following (USD):

Debit on Customer (Company DD)

Credit on Sales revenues account

Credit on Stock in Transit account (to zero posting from 4)

Debit on Cost of Goods Sold account.

6. Then the invoice is sent from Company FF to Company DD. Posting in Company DD is made as following (USD):

Credit on Vendor (Company FF)

Debit on Stock in Transit account.

7. Then the invoice is sent from Company DD to Customer A. Posting in Company DD is made as following (Local Currency of Customer A, let's say, PEN):

Debit on Customer (Customer A)

Credit on Sales revenues account

Credit on Stock in Transit account (to zero posting from 6)

Debit on Cost of Goods Sold account.

The thing is: when we do this posting in 7., we are generating differences in Stock in Transit account in Company DD, because Company DD has a Local Currency which is different from Group Currency (USD) and Document Currency (PEN).

So, to remove this difference, we were thinking about to separate the postings and do like this:

Posting from Billing (Posting no. 1, in Document Currency PEN):

Debit on Customer (Customer A)

Credit on Sales revenues account

Posting from Billing (Posting no. 2, in Document Currency USD):

Credit on Stock in Transit account (to zero posting from 6)

Debit on Cost of Goods Sold account.

With that, in Posting no. 2, we will have the same amount in USD as per posting from 6 and we believe the difference will be gone.

Hope this can give us any idea of what we should do.

Kind Regards,

Daniel Carvalho

[Jelena]

Daniel, kindly create a separate discussion for your question (please see ROE - we shouldn't hijack others' discussions, besides this is not actually similar to what OP asked). I'd also suggest to ask in FI forum rather than SD.

[manikanthan]

while i agree with Jelena, this is a valid requirement. We have a scenario where the PAYER for the 3 currencies are different and the Bill-To Party is the same..

[Former Member]

Hi,

it will helps us if you give more details about the business requirement.

I guess that it origins from the accounting department. why they need a seperate accounting document.

BR

[Former Member]

Hi SRK and MoazzaM,

Yes.. ZFKO is a manual condition type for Freight, which is not used for all documents. So whenever value is maintained for  ZFKO condition type, 2 accounting documents should be generated. Otherwise as normal, it should create single accounting document.

This is the scenario.

Regards

Danny

[Lakshmipathi]

Generation of an accounting document for a billing document is based on header level configuration and what you are expecting is item level configuration which is not possible.  I presume, the business requirement is to capture ZFKO value posted in FI via a separate transaction in which case, explore FI TCodes or check with your FI consultant.

G. Lakshmipathi

[moazzam_ali]

And what would be accounting entry for freight? Are you willing to post it in some accrual account or you want to charge it directly to customer? Share the accounting entry please. As already shared with creating two accounting documents is not an option. We have to cater this is same accounting document with debit and credit impact..

Thank$

[moazzam_ali]

Hi

We can not have two accounting document for one billing document. If you explain your accounting entry in detail we might be able to suggest you that how you could configure the system to cater that requirement in one accounting document if possible.

Thank$

[ravi_kumar100]

Hi Danny,

Your requirement seems interesting . Kindly rephrase it in details .

When a Billing document is created the respective G/L accounts are determined as per Account Assignment settings for the  account keys assigned to the condition types in Pricing procedure and a single Accounting Document will be generated with credit/debit details.

As per your requirement two Accounting documents to be generated and the second accounting document to be based on the "ZFKO" condition type.

Kindly share us the scenario.

Regards,

SRK.