Availability Check

[Former Member]

Hi Friends,

How to do the Availability Check for all the Sales documents at a time,after stock posting.

[Tandeep]

Hello Aditya,

could you please send me the document too

my email Id is tandeeps@yahoo.com

thanks in advance

Tandeep

[Former Member]

ATP

Types of Availability Check in Sales and Distribution

Processing

There are three types of availability check:

_ Check on the basis of the ATP quantities

_ Check against product allocation

_ Check against planning

The following SD-specific control features need to be maintained in Customizing:

_ Checking group

The checking group controls whether the system is to create individual or collective

requirements in sales and shipping processing. In addition, a material block for the

availability check with transfer of requirements can be set here. The checking group can

also be used to deactivate the availability check. This option was created especially for

the assembly order so that when the bill of material is exploded in the assembly order,

the individual components, if necessary, can be classified as non-critical parts as far as

procurement is concerned.

The checking group specifies in combination with the checking rule the scope of the

availability check. It is proposed in the material master record on the basis of the material

type and the plant, and copied into the sales and distribution documents.

_ Checking Rule

You use the checking rule to control the scope of the availability check for each

transaction in sales and distribution. You also specify whether the check should be

carried out including or excluding replenishment lead time. The individual checking rules

define by transaction, which stock and inward and outward movement of goods should

be taken into account for the availability check.

_ Schedule line category

You can control with the schedule line category whether an availability check and

transfer of requirements should be carried out in the sales documents. The possible

settings for this at schedule line level are dependent on the settings in the requirements

class which is determined from the requirements type of the material.

_ Delivery item category

The delivery item category can be used to control whether an availability check takes

place in deliveries.

Requirements type

The various requirements are identified by their requirements type. The requirements

type refers to the requirements class and its control features.

_ Requirements Class

The requirements class contains all control features for planning such as relevance for

planning, requirements planning strategy and requirements consumption strategy. In

addition, it is specified at a global level whether an availability check is to take place for

the material in the sales and distribution documents on the basis of the ATP quantity

(ATP = available to promise) and whether requirements are to be passed on. A finer

degree of control can be obtained for sales documents using the schedule line category.

Replenishment lead time is only included in the check performed on the basis of the

ATP quantity.

Prerequisites

An availability check can only be carried out if the following prerequisites have been fulfilled:

_ The control elements described above for the availability check must be maintained in

Customizing for Sales and the relevant assignments made to the sales transactions

_ The availability check must be switched on at requirements class level and - for the

availability check in the sales documents - at schedule line category level

A requirements type must exist by which the requirements class can be found

_ A plant must be defined. It can either be proposed from the customer or material master

record or can be entered manually in the document.

_ A checking group must be defined in the material master record on the Sales/plant data

screen in the Availability check field

Configuring entries of the Availability Check

IMGSDBasic fncsAvailability check and TORAvailability checkAvailability check with ATP logic or against planningDefine checking groups

You can use SAP std checking groups of 01 for summarized reqts or 02 for daily reqts or u can create ur own.

The columns total sales and total deliveries are selection options whereby u can configure a checking rule to sum up reqts to post to MRP either individually or by day or week.

Column 5, Block qty; set this block if u want several users to be able to process the material simultaneously in different transactions without blocking each other. The No Check indicator is used when u want a material to not be relevant for an ATP check.

Defining a material block for other users. The Block checkbox is an indicator that enables u to block the particular material from being checked for availability if it is already being checked at the same time by another user.

Defining the default value for checking groups. However should no entry exist for the checking group in the material master record, one can set a default value per material type and plant.

Controlling the availability check. In this section, u tell the system what stock on hand and what inward and outward movements of stock it must take into account when performing the availability check. These settings are based on the checking group that is assigned to the material master record and the checking rule that is predefined and assigned to the sd transaction. The carry out control for the availability check must be maintained for both the sales order and delivery.

Regards,

Rajesh Banka

Reward points if helpful.

[Former Member]

hi gopal,

Availability check

1. Availability check is an integral part of the business process that determines if the required delivery quantity can be met on a required delivery date. For this purpose the system takes into account pre-delivery activities such as scheduling for picking or packing times and the time taken to produce or obtain the material. It also performs several background functions such as Backorder processing, rescheduling and ATP quantities.

2. Backorder processing: processing of a sales order that has not been fully confirmed or not confirmed at a certain delivery date.

3. Rescheduling: is a proposal of how – confirmed quantities already assigned to a sales order can be reassigned to other sales orders that have a higher priority.

4. Available to promise (ATP): is a process of checking the available quantities of a material. The ATP quantity consists of warehouse stock + planned receipts (incoming stock) – planned issues (outgoing stock). to examine stock on hand (CO09) proceed to logistics – sales & distribution – sales – environment – availability overview.

5. Replenishment lead time (RLT): is the time taken for the material to become available either internally (in house production) or externally (from a vendor). The most important things to consider during an external procurement are purchasing and MRP 2 (procurement) views of MMR where the processing time for purchasing, planned delivery time and goods receipt processing time are taken into account. On the other hand internal procurement is based on in house production time (MRP 2 view) goods receipt processing time or alternatively RLT time, which is found on MRP 3 view.

6. RLT (Replenishment Lead Time) is the time taken for the material to become available. RLT is only used when doing an ATP check (Available To Promise). The value of RLT for a material is specified on material master record.

7. There are three types of availability checks –

Check on basis of ATP quantities.

Check against product allocation.

Check against planning.

Configuring Availability check through Checking Groups –

1. The checking group + checking rule determine how the availability check is to be performed.

2. The checking group determines whether and how the system checks the stock availability and generates requirements for material planning. The checking group defines what type of requirements will be passed on i.e. summarized requirements (daily/weekly) or individual requirements for each sales order.

3. The checking rule applies to how the availability check is to be carried out at the transaction level. Note that you must define checking rules for each individual application such as for production orders for example. In Sales and Distribution, the checking rule is specified internally within the system and cannot be changed.

4. The checking rule, in conjunction with the checking group, determines the scope of the availability check for every business operation; that is, which stocks, receipts and issues are to be included in the availability check and whether the check is to be carried out with or without the replenishment lead time.

5. Briefly explaining the above – checking group determines which type of requirement to be passed on to MRP whether it be individual or summarized and checking rule which is at the transaction level and can be configured independently for each application module, determines which stocks, receipts and issues to be taken into account. For performing an availability check checking group has to work in conjunction with checking rule.

6. Advantages of individual processing over summarized processing –

Backorder processing is possible.

You can access (MD04) order, line and schedule line individually which gives a greater control on available stock and requirements placed on stock.

The system automatically uses individual requirements in case of special stock items.

7. Required data for the Availability check to be carried out –

The Availability check must be switched on at the requirement class level.

The Availability check must be set at the schedule line level.

A requirements type must exist by which the requirements class can be found.

A plant must be defined in the sales order for each schedule line item (in other words plant must be defined for every material in MMR).

A checking group must be defined in the material master record in the MRP3 screen in the availability check field.

8. Configuring Availability check and defining Checking Groups –

Checking groups are introduced into the sales order based on the setting in the material master record.

SAP standard checking groups are 01 – summarized requirements and 02 – individual requirements or you can create your own by copying the standard ones.

Total sales and total deliveries columns are there to configure a checking rule to sum up requirements to post to MRP either individually or by day or week.

Block quantity required can be set if you want several users to be able to process the material simultaneously in different transactions without blocking each other.

The no check indicator is CHECKED when you DO NOT want the system to carry out ATP check.

9. Defining material block for other users – the block check box is an indicator that enables you to block material master records of a particular material during the availability check and restrict other users from accessing same master record and reserve the material. If the block is not set, two users can confirm the same material at the same time for two different orders, not knowing if the stock is available or not. If you select this field, the material is blocked during the availability check and other users cannot: a) Make changes in the material master record. b) Create purchase orders for the material. C) Create orders for the material.

10. Defining default values for checking groups - Checking groups are introduced into the sales order based on the setting in the material master record.

However if there is no entry present in the material master record for the checking group, a default value can be set here, depending on material type and plant.

This default value will be used by the system depending on the material type mentioned in MMR and plant in sales order.

If an entry exists, this default value is over written by MMR.

11. Controlling Availability Check – in this section, you tell the system what stock on hand and what inward and outward movements of stock it must take into account when performing the availability check in addition to whether or not to consider the replenishment lead time.

12. These settings are based on the checking group that is assigned to the material master record and the checking rule that is predefined and assigned to the sales and distribution transaction.

13. These settings carry out control both for sales order and delivery as well. This is due to the fact that you may want to include specific stock or incoming stock for the sales order, yet at the time of the delivery only include physical stock on hand waiting to be shipped.

14. It is possible to indicate to the system that you would like the availability check NOT TO CHECK the stock at the storage location level. This indicator is used to set the scope of the availability check.

15. It is used to switch off the check at storage location level. You create a reservation for a particular storage location. However, the scope of the availability check is set in such a way as to exclude the storage location. In this case, the system carries out the check at plant level only and does not take the storage location into account that is specified in the reservation.

16. Should you not want the system to automatically check RLT, you may indicate so here. RLT is the time taken for a material to become available. It is only used when doing an ATP check and is taken from MMR.

17. Defining the elements in the availability check entirely depends on the business needs, but a few tips are given under –

When controlling the Availability check at the time of the sales order, a purchase requisition does not necessarily indicate by it is going to come into the plant.

A shipping notification on the other hand - a confirmed purchase order – is a good indicator of receiving stock on a specified date.

It is always recommended not to select the shipping notifications for the delivery requirements type as you may not actually receive the stock into plant or warehouse for which you are creating a delivery.

Hope it will helps u

With regards

Rajesh

[Former Member]

PLease send me your email id and i will sned u the document

thanks

[Former Member]

Hi,

This is my email ID:sreedhartpt@gmail.com

Regards.

Gopal,

Sreedhar.

[Former Member]

Hi Gopalakrishna,

Sent mail. hope this helps

Reward if it helps

Regards

Srini

[Former Member]

Hi Aditya,

Please also send me the document for me.

mail id-nagaraj.sun@gmail.com

Thanks in advance

nagaraj

[Former Member]

Hello Aditya,

could you please send me the document too

my email Id is sapshane27@yahoo.com

thanks in advance

Shane

[Former Member]

kindly send me docs on Availability chk

[Former Member]

hai adithya

kindly send me the any docs on Avialbility chk

chinnu922@gmail.com

please.....

Thanks in advance

[Former Member]

Try running this program

SDV03V02

reward points if helpfull.

regards

Biju

[Former Member]

You can try back order processing. (Transaction V_RA).

But, could yu explain what you mean by 'Stock posting'. In regular business process, future planned stock movements are already known in the system and your orders probbaly are already confirmed based on this.

ST.

[Former Member]

Hi,

Suppose i created 50 sales orders today for a material for different customers,but at the time of sale order creation the material is not available in stock and the confirmed quantity is '0' in the sale orders.After 2 to 3 days plant received the stock through GRN.After receival the stock will get updated.In this case how the sale orders quantity will get updated as confirm quantity.In the back order processing we can do availability check individual document.How to do the availability check collectively for all sales orders at a time or any automatic updation in the sale orders is possible when we receive the stock in to plant.

Regards,

Gopal