Drawbacks of integrating payroll and travel

[Former Member]

Hi All,

What are the probable disadvantages of integrating payroll and travel?

Can advances be posted via payroll? Is this advisable?

What are the steps to follow to transfer expenses to payroll?

[Former Member · Accepted solution]

Hi,

disadvantage:

Integration to Payroll in some cases additional interface

Involvement and handling of payments via payroll

more implementation erffort

support package level needs to be checked (system release too)

Payment only on payroll calculation schedules (depends on how often you pay to your employees - bi-weekly not that bad - monthly a long time to pay)

Advances can be paid via payroll but normally advances are needed "before" the trip - if the payroll run is not in the next 2 weeks but your trip yes - this will be a problem on business process

steps: you can find in the general docu: help.sap.com (search for travel and payroll)

If you have more specific question please come back to the forum.

best regards,

Sigi

[Former Member]

Hi Sigi,

Thank you for your response.

I checked a couple of forums and many say that advances must be paid through employee vendor accounts as there is no direct setting to pay via payroll.

We were thinking of the below:

1. Advance will be input.
2. Upon final approvals, the Finance Admin will settle and post the trip.
3. The corresponding wage type for the advance needs to be manually recorded in infotype 0015 and then transferred to  payroll

Is this approach a feasible one?

Regards ,

Avi