Sample materials(FG) receive from Vendor

[Former Member]

Hi all,

We need you advise on the below requirment?

Scenario: Company receive the sample materials  (Finished goods) form the Vendor. After receiving this into the Company the Marketing department send this to our company customers for advertizing. Sofar they are doing this activity  in out off SAP.

From now onwords they want enter this goods in SAP suystem.

So now the business busienss is looking for solution ( just kind of report in SAP) which should show the current availble stock when we run this report.

How much qty received from the vendor, How much qty taken out by Marketing dept and currently what is the availble stock( sampels).

Please note : The stock will be counted on number base.  not on value base.

Plese adivse how to achieve this ?

thanks,

[former_member186385]

Hi Surya,

you can create a Vendor Consignment to receive the Finished products

vendor stock can be seen in report MB54

From this stock , your marketing department will consume and send to customer as sample using CD sales order type

once you create a delivery for CD, stock will be updated in MMBE

to get consolidated stock overview for both Vendor consignment and customer , probably you can write a custom report with MB54 and MMBE transactions

[Former Member]

Hi Santhosh,

Thanks for our answer. will check with MM team regarding the Vendor consignment.

But as per my knowledge in Vendor consigment also,if the stock is not consumed that will be taken back by Vendor right, but in our case Vendor gives us these samples for free not requried to return back.

Regarding creating delivery am not sure, how to achieve this, because these sample might be taken outside for product comapain,(and compain this may be taken back to our company premise.) not at the customer premise.In this case i don't know how to address this.

But i will check regarding the above scenario with the business.

thanks,

[former_member182378]

surya,

To achieve this requirement, two processes have to be built in SAP

1. Inbound

PO > Inbound Delivery > Goods receipt

(no invoice verification required, as this is given free by the vendor to company)

2. Outbound

SO (FD order type) > Outbound delivery > Goods issue

(no billing required, as your company is giving goods for free to its customers)

Take help from respective teams and build the processes.

TW

[former_member182378]

surya,

Currently this process is done outside SAP.

Does client want to incorporate this in SAP? In other words, create PO, SO and deliveries in SAP?

And after that get reports etc.?

TW

[Former Member]

Hi TW,

Yes so far they were maintaing this acitivty in Excel sheet.

Now proprbly they started recevign more Samples from the Vendors, hence they want to update the stock in SAP as just on count base only no value for this samples.

And yes after entering this in SAP they want a small report which says how much stock received and how much Marketing dept people taken and curenly what is the availbel qty.

I think SO and Delivery may not requried to be created beacuse this sampel are taken by Marketing dept for advetizing and will not be sold.

thanks,

[former_member182378]

surya,

To get a report with stock, available stock etc. in some way the information has to be inputted in SAP. How are you planning to do that?

One option is to create documents in SAP and then use these for inbound and outbound movements.

- for receiving these goods from vendor

- for sending sample goods to customers

I am not sure about Procuring part (inbound). For outbound part, please see below:

For the sample sale process:

Use FD document type - This is provided by SAP to deliver free of charge sample goods to customers.

In FD process, there is no billing document. Only sales order > delivery

Read about standard FD process in the internet.

TW