Special Indicator for Travel and Expense postings

[prakhar_prakash]

Hi Guys,

Is their any way to post expenses/ advances with special G/L indicator to finance. We are in ECC 6.0 and what i have known from forums is that this functionality has been removed by SAP.

Can you please suggest a way to accomplish this postings ?

Appreciate all your inputs.

Thanks,

Prakhar

[former_member131723]

Hi Prakhar

This came up on several occasions in support incidents raised to SAP, so the general advice is as follows as the special G/L indicator handling in older versions of travel module was not correct. Travel only posted the vendor on another reconciliation account, but this was not sufficient. The system did not generate statistic postings, which are necessary for a correct special G/L request handling.

You have to use advance clearing accounts instead of G/L indicators.
See SAP Library -> Financials -> FI Financial Accounting -> Travel Management -> Travel Expenses -> Technical Basis of Travelmanagement
Click on 'Technical Basis of Travelmanagement', then you get a link 'Concept on advance entry'. There our standard advance scenarios are described.

.
If you had no problems with <4.6 version of the special G/L indicator handling, then you may refer to the following procedure (including a small modification to reactivate process HRV):

1. Check field SHBKZ (flag to activate process HRV) in table T706K via transaction SE16 (this field was removed from the table    view) for the wage types for trip advances.
2. Activate in include DFKB1INT the following line:
...
DATA:    ga4(9)    VALUE 'X    2 3 ' .
DATA:    ga5(9)    VALUE 'X    2 3 ' .
DATA:    gbb(9)    VALUE 'X XXX1 34'.
DATA:    gnb(9)    VALUE 'X    2 3 ' .
DATA:    gru(9)    VALUE 'X XX 1 22'.
DATA:    HRV(9)    VALUE 'XXX  1 3 '.   <===== activate this line ====

DATA:    inh(9)    VALUE 'X    2 3 ' .
DATA:    ink(9)    VALUE 'X X  1X2 ' .
DATA:    ins(9)    VALUE 'X    2 3 ' .
DATA:    jv9(9)    VALUE 'X    2 3 ' .

Then process HRV is reactivated in table T030 (transaction PRT3). Now the old version of the G/L indicator handling should work again but please note that this would be a modification to the standard SAP system if you choose to make the above changes to the program, then this is not supported.

Hope it helps!

Sally

[Former Member]

We post ours to its own doc type of TV for Travel. This way Accounting can track those costs seperately.