Purchase Order exceeded Order Budget(KO23)

[former_member355038]

We have a scenario where a change was made to the PO line item value that exceed the allocated budget but the system still allowed the change!. We have defined tolerance limits for availabilty control:

Warning at 90% and error at 100%

In KO23 the internal order has a budget £1000, a goods receipt was done on the Jan2014(P10 FY2014) for £900(total value on PO), then in May2014(P2 FY2015) the PO line was changed from £900 to £1040 which is £40 above the budget therefore I would expect an error message but the system has allowed us to save the changes without any issues.

Has anyone seen anything similar to this before?

thanks

Joe

[ajaycwa1981 · Accepted solution]

Hi Joe

900 you posted was in 2014 and the balance 140 you posted in 2015

Check if there is a budget assigned in the IO in 2015.. If yes, that's the reason

Another reason could be that availability check is deactivated for this IO from KO3*

Or the Cost element is excluded from Budget check in the configuration

Br. Ajay M

[former_member355038 · Accepted solution]

Hi Ajay,

There is no budget assigned to the IO in 2015. Availabilty control is active for this order(KO30).

Can you point me to the cost element budget check in configuration?

thanks

Joe

[ajaycwa1981 · Accepted solution]

Hi Joe

Spro - Internal order - Budgeting - Specify exempt cost elements

Br. Ajay M

[ajaycwa1981 · Accepted solution]

Hi Joe

One more point to check

See if you have excluded the GR transaction from budget check... The place where you specified error message at 100%, check if the transaction group is ++ or some thing else

Br. Ajay M

[former_member355038 · Accepted solution]

Ajay,

I have checked the above and found:

Spro - Internal order - Budgeting - Specify exempt cost elements  this is blank

transaction group is ++

one thing I did notice on the budget profile is that under Investment Management the Program Type Budget is blank is this relevant?

thanks

Joe

[ajaycwa1981 · Accepted solution]

Hi Joe

No that should not be the issue.

Hope your activation type in budget profile is 1- automatic

I am really short of reasons now. May be you should raise an OSS message and check with Sap

You can reconstruct the AVC using Se38- program Rkanbu01 and try once

Br. Ajay M