Why did this entry not hit the GR/IR clearing account?

[former_member217914]

Hi,

The following table gives the postings in chronological order made to different GL accounts upon posting in Goods Receipt, Invoice Receipt, etc.

	Stock	GR/IR Clearing	Vendor	VAT
IR		503127.09	-553439.80	50312.71
GR	503127.09	-503127.09
Subsequent Debit (Credit Memo)	-5435.00		5978.50	-543.50
IR2	503127.09		-553439.80	50312.71

We expected the value in red (503127.09) during IR2 to go to GR/IR Clearing account. Can you please advise why it went to the Stock account instead?

Thanks and Regards,

Gaurav Sharma

Message was edited by: Gaurav Sharma

[raghavendra_praveen · Accepted solution]

Looks like IR2 is posted after your total PO quantity is receipted and invoiced already. Can you confirm? If that is the case then the value will be loaded directly on to stock/ account assignment specific GL account and will be paid to vendor directly.

GR/IR clearing comes into picture till the time when the quantity is still open.

[former_member217914 · Accepted solution]

My apologies for the delay as I was travelling. Please find below the Accounting Doc for IR2.

Please find below the PO History. The invoice for the above document is highlighted below:

It seems that the SD is causing the stock account to get hit - but what is the business/technical logic behind it?

Thanks and Regards,

Gaurav Sharma

[Prasoon · Accepted solution]

Hi,

   Please check whether any development has been done to alter the standard behavior. Also refer the doc: Account Determination - Why was this account determined?

Regards,

AKPT

[former_member183424 · Accepted solution]

At first why you are doing IR 2 ? As I can see you have already completed the IR as per your Service entry sheet and Goods receipt ?

And your GR/IR clearing account is already cleared.

Why the value 503127.09 will debit from GR/IR account  as there are no credit of amount into GR/IR ?

So the accounting entry is correct as you haven't posted GR, so system is taking the amount directly from that G/L account which is used in PO-Account assignment tab.

[former_member217914 · Accepted solution]

Thanks Dev as it does provide some business logic of why the stock account got hit.

Can you also advise if it is possible to determine how the system does this technically? I mean how SAP figures out that it should first post to GR/IR account. If GR/IR is empty, then post to stock account, etc.

Thanks and Regards,

Gaurav Sharma

[former_member183424 · Accepted solution]

See, here mainly you are using two accounts for debit

1. GR/IR clearing account

2. Stock account (G/L which you've used in AAC tab in PO)

In your case, you've done GR for amount 503127.09. So the GR/IR account credited as 503127.09.

Then you have done IR and vendor credited and GR/IR account has been debited.

So now your GR/IR account is nil. Now you are doing again IR for some amount.

As because you haven't posted GR yet (For the next IR), So system is taking the amount from Stock G/L account instead of GR/IR clearing account.

And how system is taking the account?

It is a internal process as like as when system found a price difference system takes the amount from PRD transaction key - G/L account by using value string.

[former_member217914 · Accepted solution]

Hi Dev,

I appreciate your effort in this. Below, I present some more follow-on documents:

	Stock	GR/IR Clearing	Vendor	VAT
IR		503127.09	-553439.80	50312.71
GR	503127.09	-503127.09
Subsequent Debit (Credit Memo)	-5435.00		5978.50	-543.50
IR2	503127.09		-553439.80	50312.71
GR2	520420.30	-520420.30
IR3		520420.30	-572462.34	52042.03
Credit Memo (Cancellation of IR2)		-503127.09	553439.80	-50312.71

As per the previous logic and also for proper cancellation, -503127.09 should have hit the Stock Account. Then why did it hit the GR/IR clearing account? Please advise.

Thanks and Regards,

Gaurav Sharma

[former_member217914 · Accepted solution]

Hi,

We solved it. Both the GR-bsd IV and Srv-bsd IV need to be ticked during Service PO creation at the same time. The correct postings then take place. Thanks everyone for your time and suggestions.

[former_member197616]

Hi,

A posssible reason could be , normally subsequent postings will act for the PO quantity .Since your IR is made for the quantity of the PO the GR/IR accounts have been made tallied . and hence why again a GR/IR claering account during IR ?

Regards,

[Prasoon]

Hi,

   Could you please share the screenshot for PO history and the accounting document for IR2 (please add the transaction key from the layout and display it in the accounting doc).

Regards,

AKPT