SRM Master data - Starters(New employee) and leavers(existing employee) process and updates to SRM system

[Former Member]

Hi Team,

What is the process when New employee Join the Organization and how it updates to SRM System?

What is the process when existing employee Leaves the Organization and how it updates to SRM System?

Thanks & Regards,

Rameshwar.

[Former Member]

Hi Ram,

Mostly users are created from various different methods.

Please refer the document that explains everything about Org structure and users maintenance in SRM.

http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/d09945b9-17b1-2d10-e383-ae156a5e6...

Thanks,

Zuber

[Former Member]

Hi Rameshwar,

The process and approach may differ organization to organization.

However, let me tell you what process we follow -

1.     Whenever the New employee or User joins organization it is automatically updated in the Idm (Identity management system). Hope you are aware of this application.

2.     The User who wants access to SRM as the end user will apply for the specified roles (Portal roles for Portal access & SAP roles for shopping) through Idm. The Idm is connected to the SRM system and whenever there is a addition / change/ update in Idm it will also update the SRM system.

3.     Only for SAP Approver roles we have WORKFLOW setup in Idm.So that the user is created in the SRM system with specified approver roles only after approval is completed in Idm.

For Requester role there is normal workflow.

4. Once it is approved, the user is created in the SRM system and we can check in SU01D

5.     This is User creation centrally. However, if you have admin access you can also directly create in SRM using SU01 transaction.

6.     Once the user is created with specified roles, we need to manually put the user in PPOMA orgnaization strcuture.

7.    Same procedure is followed when the employee is left the organization.

8. Throught IDm we remove all the authorization to SRM. however the user gets deleted in SRM but the Assignment still remains in the PPOMA. Which the consultant has to delete it manually.

9. Hope this process helps you in some way.

Thanks.

From RBEI,

Snehal