Employees shipping personal packages - how to bill them?

[jay_debruin3]

Hello Experts,

I am seeking some advice on how to handle a situation we need find a way to implement in SAP.  Currently this process is running through a legacy system that is going to be replaced in July, so we need to get it into SAP.

Our company allows employees to send personal packages out using our parcel shipping account.  The employee then pays the company the cost of the shipping.  Our current (tentative) thoughts are to do a delivery without reference to meter the package, and then generate some type of billing to the employee.  Is there a way we can do this?  Or alternatively, could we invoice the employee's cost center?

We are looking for what might be a best practice way to get this information into SAP and then properly account for the monies that go with it.

Any thoughts or ideas are appreciated.

Jay

[eduardo_hinojosa]

Hi Jay

If you are using transport docuements (VT01N, VI01 and so on, using deliveries), you can create a delivery type VL01NO (without SO) and add it to transport documents.

After, research in SAP Note 1150378 - Info: Transfer of freight conditions to billing document, and check if it's possible to billing it.

I hope this helps you

Regards

Eduardo

[Former Member]

This is very much possible scenario in SAP.

Create separate customer account group to distinguish and create a customer master with their personnel number which will be mapped to their payroll account. You can decide whether you want to deduct from their salary or different collection method to be used.

All other process are the same as standard process.

Thanks,

Kumar