User exit to prevent setting status , if there is no budget allocated to WBS

[Former Member]

Hi PS Experts,

Is it normal to experience unlimited purchases if you have forgotten to add budget $$ against WBS?

Customer has following steps

1) User create Project & user status is CREA which prevents most traxn

2) User will allocate budget to WBS & set user status to OPEN which will allow Release of project.

3) Release project & create PR/PO

under step 2, if they forget to add budget any amount of procurement can be done against that WBS.

We are looking at any user exit to prevent release of WBS which doesn't have budget $$ assigned to it.

Are there any?

Thank you so much for help,

Jatin

[varshal_kachole3 · Accepted solution]

Please check SAP note: http://service.sap.com/sap/support/notes/599813.

Hope this answers your question and gives the feasible solution.

Thanks and Regards,

Varshal Kachole

[sushrut_sheth]

It can be controlled through SOP and with proper training

Dont release the WBS element till the budget is carried out,

status profile needs to be checked for the same

for user exits go to SMOD

CNEX0028 Check activity release
CNEX0029 Check network release

CNEX0037 Check a freshly created component
CNEX0038 Check a changed component

try one of the above

[sushrut_sheth]

It can be controlled through SOP and with proper training

Dont release the WBS element till the budget is carried out,

status profile needs to be checked for the same

for user exits go to SMOD

CNEX0028 Check activity release
CNEX0029 Check network release

CNEX0037 Check a freshly created component
CNEX0038 Check a changed component

try one of the above

[Former Member]

Hi,

As I understood your question, I think system will not allow to enter budget which have not REL status. In CRTD status, you can't enter budget. Also check whether your user status .

CRTD->REL->BUDG

Reply if I misunderstood your question.

Regards

Shishir

[Former Member]

Hi shishir,

Process is CRTD-BUDG-REL..

Process define ok and user status CREA -OPEN controls traxn that cannot be done.

But users forget to add budget to some WBS & then unlimited PR/PO for those wbs.

Need some user exit to check $$$ exists against WBS, if try to set user status OPEN

Thanks for reply

Jatin

[Former Member]

Hi,

If your availability control configured correctly, then user will not able to generate PR/PO without budget/exceed budget. Check that.

Regards

Shishir

[Former Member]

Hi Shishir,

I am experiencing unlimited PR/PO  allowed for WBS without budget/forget to add budget(Blank entry).

Is there a configuration which treats 'Blank' as 0. We are experiencing 'Blank' treated as unlimited( 999999999)

In MM-Physical inventory, there is 'Radio' button to mark 'Zero Count' to make sure user whats to decelare 'Zero' instead of 'Forgot to enter'.Much in similar way , something like this is happening here.

This is probably system reading 'Blank' field as non-zero. is there a way to alter this behavior?

Best Regards,

Jatin