Archiving statistics reports

[Former Member]

Hello ILM/Archiving enthusiasts,

I am starting this discussion on a topic which is  post "archiving statistics" .

As we know , that after an archive write job is completed and a spool is generated.

There is good information in these spools , which explain

for ex: Here is a sample for Shipments

Shipment  can be archived

Shipment  cannot be archived because it is linked to a shipment

Shipment  has total shipment calculation status A (needed: ' '/'C')

Shipment  lies outside the specified shipment number range

Shipment  has overall status X (required status = 6).

Shipment was changed on xx/xx/xxxx (required before xx/xx/xxxx)

<< intentionally left blank >>

Shipment still contains open deliveries

the numbers in the spools reflect how much data is getting archived and how much is left out.

Now , we provide this information to business if they can take any action so that some of the data can be reprocessed so that it can reach the status "Can be archived"

Is any one who works in the archiving space collecting this information ?

right now we do it manually and consolidate into a spreadsheet which is a tiresome process.

are there any programs within SAP where this information is stored.

any thoughts or ideas ?

Thanks

[Former Member]

Better way is to run pre and post TAANA analasys.

Regards,

Sudheer T

[Former Member]

If you run TAANA then it only gives you the number of entries details but wont give the details or reason for openness of the record.

[former_member183148]

Hello Satya,

     There is no report as such. One has to develop it from scratch using ABAP which I feel is simple.

Thanks,

Kolusu

[Former Member]

Well thanks for your replies,  I know that there is statistics in SARA,

this is purely technical, I am refering to the actual spool data which provides information on why some data was not arhchived  basically a one liner statement with a count next to it.

something like

Proof of delivery not yet processed

82902

Yes there is the need to develop a custom program and we are working on it

just curious if someone has done the same development

[Former Member]

No there is no standard report or program available to provide this information, but usually before archiving we will be running the write and pre proc programs for each archiving objects to know the open records and then we will download it to excel sheet and will share the same. So once after the closure we will run the jobs and closes the archiving.

[Former Member]

Ya there is a standard statistics report available which provide number of Archived entries, space deleted,..etc.

Go to --> SARA--> Statistics-->Enter Archiving object

[former_member188883]

Hi Satya,

There is no standard program to help you out with required information.

You may check with ABAPer whether he can write a code for you.

We do all these activities manually using the standard statistics data available from SAP system.

Hope this helps.

Regards,

Deepak Kori