Short close auto generated PR through Network activity

[soubhagya_rout]

Hi,

Need some suggestion regarding short close of auto generated PR through network activities in project builder. We have maintained WBS, Network, Activity and material component in project builder and at the time of release of activity PR gets generated automatically with doc. type NB.

Suppose we have requirement of 10 quantity of Material X which we have maintained in CJ20N and PR generated for 10 quantities. We have placed an order for 8 quantities. Now our requirement is freeze and we want to short close remaining PR quantity.

So as per standard process, we should tick mark the close button in ME52N but the close button is in grey mode since the creation of PR.

So is it the standard process for auto generated PR? If it is the standard process then what is the solution for this case as the system consumes the budget for the remaining quantity.

With Regards,

Soubhagya Rout

[Former Member]

Hi,

Have a look at MM >> Purchasing >> Purchase Requisition >> Define Screen Layout at Document Level >> ESTF - Requisition from prodn. order.

In standard any PRs generated either from PS Activity / PM order for external services / PP order, it has restricted to carry any changes directly in the PR. You need to change the desired value directly in the source document.

Check and try the above path.

regds,

Channa

[former_member252544]

Hi Soubhagya,

Check with;  BAPI_REQUISITION_DELETE. In this you set only for Status Close.

Try this in your test client.

Regards,

Sachin.

[sushrut_sheth]

Dear Soubhagya Rout,

Apart from changing the quantity ,by reducing or increasing the quantity in the activity or material in project builder there is no other standard business practise.

you plan as per requirement,if your  requirement is reduced it means your planning has been changed ,so when you say we are creating a PO of only 8 quantity and PR was of 10 Quantity ,it means you are changing your plan quantity ,so you have to go to projects to change it.

As said earlier ,as per business requirement ,if business allows,keep the budget consumption at PO level and not at PR level.by implementing note.

hope this shall help you.

[former_member195427]

Hi Soubhagya,

Just give a try in testing client first : TECO the account assigned activity/Network and Save.Then check if the it has released the budget or not. It will put the deletion indicator on the PR.

To revoke this indicator ,you can run program SE38. Let me know if it is helps.

Also, please tell me if you able to change the PR quantity under project builder?

Thanks

[soubhagya_rout]

Hi Saurabh,

Setting TECO of WBS/activity should not be solution as it may be the case that the WBS is not yet Technical completed.

Suppose Rs 10000 is consumed as commitment for that remaining quantity and the job is not yet done and there is requirement of material X whose cost is RS 10000. So in that case one can not set TECO nor it is advised to supplement Rs. 10000 to that WBS.

Change of quantity is always allowed in project builder even though the PO is placed for whole quantity that also an issue to address.

There is screen layout option to make that req/opt/hide for NB doc. type but it is already in optional mode.

With Regards,

Soubhagya 

[sushrut_sheth]

hi,

please check with the note 955106( Purchs req commitmt not to be taken into accnt in avail.ctrl) removal of budget check during creation of purchase requisition.

if this is done your PR value shall not be considered and there shall be a check while creation of Purchase order over budget.

this shall solve your issue

please mark if it is helpful

[former_member195427]

Agreed Soubhagya. Is system allowing to put 'delivery completed' and final issues' indicator in PO? if yes, do it and reduce the project PR quantity from 10 to 8. Run CJEN followed by CJBN and check commitments again whether reduced or not.

Also, try with putting deletion indicator for your material and then CJEN followed by CJBN.

Thanks

[former_member210342]

Hi Soubhagya,

I agree with saurbh that you can change PR quantity from 10 to 8 in cj20n.by changing commitment get

reduced

Also system generated PR cannot be change by me52n. It can be change by cj20n only.

but you can not put deletion indicator once PO has been created.

Thanks

Rahul

[sushrut_sheth]

please check the exact quantity required,if you are keeping budget check at PR then remove that and keep the check at PO

if you want to maintain budget check at PR level ,then go to PR in PS ,edit PR and then save it for 8 quantity