PO & SC Archiving Order in ECC and SRM

[Former Member]

Hello Experts,

Under the extended classic scenario we would like to implement the SRM Purchase Orders and SRM Shopping Cart archiving objects. SAP note 1665076 indicates that "If ERP documents are archived before archiving SRM documents then it will lead to inconsistencies".  What specifically are the inconsistencies that can occur from using an archiving approach that does not follow SAP's reccomended order (ie. archiving the ECC PO and/or PR before the SRM PO and SRM SC)?

I am aware of the issue reported in Note 723685 where the reference to the archived document in the SRM History can be lost when archiving the ECC document first.  Are there any other inconsistencies or issues to be aware of if we do not use the order SAP is reccomending?

Regards,

Shalom

[vinita_kasliwal]

Recommended order is PO> POC >> CTR > SC>> CONF>> Invoice

Also SAP suggestes : "We recommend that you stick to the order described above when archiving SRM documents. This will help keep the resource load to a minimum.

In the preprocessing program, the Check Criteria are used to check whether documents (of each document type) can be archived. In the case of some documents, preceding documents also need to be checked."

Check Criteria for SRM Documents :

This check is the first step in the overall archiving process. Documents that come through the check program receive the status Can be Archived and are intended for archiving. Actual archiving occurs in the second step (writing) through the sequential transfer of document data into archive files.

The check program sorts SRM documents according to their document type

So if you do not follow the order you may get inconsistency in the first step itself

Order of archiving : http://help.sap.com/saphelp_srm40/helpdata/en/15/c9df3b6ac34b44e10000000a114084/content.htm

More details on archiving

http://help.sap.com/saphelp_srm50/helpdata/en/7e/c8df3b6ac34b44e10000000a114084/frameset.htm

More details on check criteria :

http://help.sap.com/saphelp_srm40/helpdata/en/3c/f8f03bb8e88109e10000000a11402f/content.htm

let me know if this helps !

[ricardo_cavedini]

Hello,

This sequence is the recommended one because if SRM PO is archived and ECC PO is not, this ECC PO can be used in future for further processing and this would lead to inconsistent records, since the lead PO has already been archived.

This is just to avoid further processing of a document which was already archived in SRM.

There is no check in system to see if ECC PO has been archived before shopping cart, this is a recommendation from SAP as explained above.

Regards,
Ricardo

[Former Member]

Ricardo,

Thanks for the quick reply.

Please note that the SAP reccomended order of archiving according to Note 1665076 is to archive the lead SRM PO first and then ECC PO second so what you seem to be saying is that following SAP's reccomended approach would lead to inconsistent records.

I understand that this is just a recommendation. I am trying to determine the underlying cause and importance of this reccomendation as we have some other archiving restrictions that make it difficult to enforce.

Regards,

Shalom