Process Controlled WF Decision Types

[Former Member]

Hi,

In SRM BRF Workflow we have basically 4 types of Decision Types.

In Decision Type 1 and Decision Type 3 the entire document is either approved or rejected as a whole.

AND

In Decision Type 2 and Decision Type 4 the document can be partially approved or rejected.

( Decision Types - SAP Documentation )

Can anybody please explain under what scenarios we can use Decision Type 2 and Decision Type 4, where the document can be partially approved or rejected ?

Suppose a Shopping Cart has 2 line items, if we use decision type 2 or 4 to approve first line item and reject second line item then what happens next in the purchasing life cycle? Is a PO raised only for the first line item and second line item is set to Release Rejected status ?

Thanks,

Sameer.

[konstantin_anikeev · Accepted solution]

Hi,

you need type 4 only if you want route some items of shopping cart to person 1, other items to person 2. Each one of them can approve or reject only items assigned to him.

For type 2 - responsible person receives the complete shopping cart and can approve or reject on item level.

1 and 3 approval or rejection on complere shopping cart or complete part of shopping cart.

Example: Sc with 1 items.

Type 1 - complete SC to the one or more responsibles. First, who take a sc approve or reject complete sc.

Type 2 - complete SC to the one or more responsibles. First who take a sc can approve or reject on position level. For example: approve position 1 and 2 and reject position 3 and 4.

Type 3 - positions 1 and 2 of SC are sent to person 1, positions 3 and 4 to person 2.

Person 1 can approve or reject only 1 and 2 together.

Person 2 can approve or reject only 3 and 4 together.

Type 3 - positions 1 and 2 of SC are sent to person 1, positions 3 and 4 to person 2.

Person 1 can approve or reject single positions of 1 and 2. For example approve 1 and reject 2.

Person 2 can approve or reject single positions of 3 and 4. For example approve 4 and reject 3.

Regards

Konstantin

[Former Member · Accepted solution]

Hi Konstantin,

Thanks for the detailed explanation.

Ideally when a SC is approved at header level (using decision type 1) it is converted to a PO.

What happens in case of Decision Types 2, 3 and 4 if few line items of the SC are approved and others are rejected. Suppose line item 1 and 2 are approved and line items 3 and 4 are rejected.

Then is it the case that PO automatically gets created only for line items 1 and 2 only.

Thanks,

Sameer Tapre.

[konstantin_anikeev · Accepted solution]

Hi Sameer,

it's always work on position level. Even if you have shopping cart with 2 position with 2 different suppliers. After approval type 1 you'll get 2 PO's.

In case you have

Type 4 - positions 1 and 2 of SC are sent to person 1, positions 3 and 4 to person 2.

Person 1 can approve or reject single positions of 1 and 2. For example approve 1 and reject 2.

Person 2 can approve or reject single positions of 3 and 4. For example approve 4 and reject 3.

After approval by person 1 sc does not go to PO and waits for persons 2 decision. After that only approved positions ( 1 and 4 ) goes to backend together, and can be converted into single PO.

Regards

Konstantin