How change an account to open item manage

[Former Member]

We would like to change an account to open item manage but the problem is, it already has postings in it. We are using ecc 6.0

See error message issued by the system

You cannot change the open item management setting; (see long text)

Message no. FH087

Diagnosis

This account does not have a balance of zero.

System Response

You cannot switch the open item management specification on or off with this transaction.

Procedure

If you want to switch this function on retroactively for a certain account, you should create a new account with the correct setting and use this to make a transfer posting of existing items.

If you want to switch off the open item management function retroactively for an account, you must first clear all the postings currently on this account. You cannot make any changes to the account management method until this is done.

[ajaycwa1981]

Hi Melissa

Depending on your system version, you can use T code FAGL_ACTIVATE_OP. This T code is available from EhP3 onwards, if I am not wrong..

This T code fully automates the job.. It makes the transfer posting to the GL specified in the input screen, converts to OIM, then shifts back the postings into original GL

The conversion date that you specify is very important... Ensure you put an earlier date than your 1st posting date, inorder to get all postings as OIM

Example - Earliest posting date is 15th Feb 2014.. Then put 1st Feb as conversion date so that all postings are made OIM...

Br, Ajay M

[Former Member]

Hi

Whatever Sravan has suggested is the correct solution. It is not possible for an account to be changed to Open Item Managed if it already has a balance. You need to use an interim account to transfer postings to make the account balance zero, switch on open item management, run program RFSEPA02, transfer back the balance from interim account.

Regards

Sowmya

[former_member183378]

Hello Melissa,

Please follow the below  given steps in order to make the Non-OIM GL as a OIM GL.

Option - 1:-

1) Make the GL a/c balance as ZERO by transfering GL transcation balance to another account..

2) Switch on GL as Open Item Management in the control tab of that GL in FS02 T code.

3) Retransfer old GL balance to this GL again and you can clear these transactions via F-31 t code.

Option - 2:-

1.Block the GL account at all levels in FS00

2.Run program -RFSEPA01 in SE38

3.Now try to enable the OIM option in the control tab of that GL account in FS02 and unblock this GL account at all levels.

Option - 3:-

We have some SAP Notes which is helpful in this scenario. Refer SAP Note - 175960

https://service.sap.com/sap/support/notes/175960

I hope it helps!

Thanks & Regards,

Lakshmi S

[former_member221220]

Hi,

Any GL account has a balance standard SAP will not allow to change status to open item managed, if the GL account is not an open item managed earlier. "Z" Program (ZRFSEPA02) will make it an open item managed.

We have created an OSS Message and SAP told us to copy RFSEPA02 to Z program (ZRFSEPA02) and Follow the steps to enable Open Item Management for GL accounts.

Step # 1
Create a Dummy or Temporary clearing account to move balance from clearing accounts.
Use T.code FS01
 
Step # 2
Move balance from clearing account (Ex: 113073) to Dummy account.
Post a journal entry using T.code F-02 or FB50.

Step # 3
Lock Clearing account for any postings.
Use T.code FS01 and Lock the account.

Step # 4
Run Z program
To go T.code SA38 and enter program: ZRFSEPA02 and Execute.
Enter Company Code: 1000
GL account: 113073 and Execute (F8).

You have to take ABAP'er help in getting this program copied and ask him to make the error message to be changed to warning message.

Step # 5
Go to T.code FS01 and validate GL account Open Item Management check box and unlock account for postings.

Step # 6
Move balance from Dummy account to clearing account (Ex: 113073).
Post a journal entry using T.code F-02 or FB50.

Step # 7
Validate Clearing account (Ex: 113073) and Dummy account balances.
Use T.code FBL3N

Step # 8
Clear dummy account balance using T.code F-03

Please execute each step carefully and follow aforementioned steps to convert non open item management GL accounts to open item Management GL accounts.

Please let me know if you have queries further.

Regards,

Sravan.