Is it possible to create a single invoice for a Purchase Order including both Material and Service Line Items. IF Yes, can u plz tell me how can we achieve it.

[ravichandrabgr]

Is it possible to create a single invoice for a Purchase Order including both Material and Service Line Items. IF Yes, can u plz tell me how can we achieve it.

[Former Member · Accepted solution]

Hi,

Please inform which one below you have set up in PO vendor master data.According to the below set up you create invoice.

Following indicators on the purchasing data screen of the vendor master record:

● For Goods-Receipt-Based Invoice Verification: GR-based inv. verif.

● For Evaluated Receipt Settlement (ERS😞 AutoEvalGRSetmt Del.

● For Service-Based Invoice Verification: Srv.-based inv. ver.

Please see the details of the process  above set up.

In PO-based invoice verification, items are settled with reference to the purchase order. Settlement can be carried out with respect to all items, irrespective of whether or not deliveries have yet been received.

In GR-based invoice verification (that is, in connection with services, the entry of invoices for services with reference to the service entry sheet) you can effect settlement with regard to each entry sheet relating to a purchase order separately. In the PO history, each invoice item can be assigned to precisely one service entry sheet.

In Evaluated Receipt Settlement (ERS), settlement is effected with regard to the services that have been performed directly, without an invoice, on the basis of information from the purchase order and the accepted service entry sheet. The vendor obtains a log of the settlement run for checking purposes.

In service-based invoice verification, you check the invoices on the basis of the individual services in the purchase order (PO-based invoice verification) or the service entry sheet (GR-based invoice verification).

Invoice Before Goods Receipt

You can also post invoices for services before having posted the associated goods receipt. To do so, you must set the following indicators appropriately in the item details of the service order:

● Goods Receipt is set

● Goods Receipt Non-Valuated is not set

● GR-Based Invoice Verification is not set

● Service-Based Invoice Verification is set

If you have not yet posted a goods receipt for a service PO, the system suggests the corresponding PO items in the invoice.

If you post the invoice before the goods receipt and the GR quantity is smaller than or equal to the invoice quantity, the price in the GR document must be derived from the price of the service in the invoice. The system automatically calculates the price when the services are entered or at the time of goods receipt. This price cannot subsequently be changed.

Regards,

RBEI/Naga.

[Former Member]

HI

Invoice verification certain based on GR based / SES based.  Question is, are both Material and Service are under same PO? if yes; certainly when you enter the PO in invoice verification they it will populate both GRs and Invoice can be created. 

Please simulate the same in your Test system first then try.

Regards