Item xxx wbs element xx.xx.xxx budget exceeded Message No. BP603 while deleting PO line item

[former_member582392]

Dear All,

I have created a PR with two line items 10 and 20....with respect to WBS xx.xx.xxx and has a budget of say SAR 5,335,900. Finally converted to PO respectively.

PR value for line item 10 is EUR 340,340 which is equivalent to SAR 1,717,866.00 (say)

PR value for line item 20 is EUR 332,400 which is equivalent to SAR 1,677,789.00 (say)

PO value for line item 10 is EUR 340,340 which is equivalent to SAR 1,717,866.00 (say)

PO value for line item 20 is EUR 224,000 which is equivalent to SAR 1,130,640.00 (say)

Now the available budget is say SAR 460,311as per the report S_ALR_87013558

So PO line item 20 value is less than the PR line item value.

Now, I would like to delete my PO line item 20 and there is following error message, "Item 020 WBS element A.XX.007 budget exceeded

Message No. BP603"

Diagnosis:

Budget was exceeded by 86,837 SAR in document item 020 WBS element A.XX.007"

I have analysed and found out that, it is due to the value of PO which is less than the PR, meaning the PR commitment still exists and henceforth the error.

Please let me know how to resolve it, I have made the PO line item has one SAR 1.00 and save it and tried to delete the line item 20 again.  I do get the same error with the same value 86,837 exceeded....Also, I have tried reconstructing and activating the availability control (CJEN and then CJBV) nothing has worked out.

[Former Member · Accepted solution]

Hello Arunachalam,

Go to CJI5 report for WBS element shown in error and click on Open items only .

You will see all open commitments against this WBS element.

Try clearing those open commitments.

For example after running full cycle of PO, you can mark Deliv.Completed indicator.

You can try closing PR item by marking indicator 'Closed' in Quantities/Dates tab.

Once all open commitments are successfully processed, try once again.

Regards

Tushar

[former_member203098]

Hello Arunachalam,

Follow the steps suggested by Tushar and if you still face issue then run the program RKACOR10 in SE38 to reconstruct the commitments.

Regards,