on 10-30-2013 12:35 PM
Hi Experts,
I am facing a issue while doing travel integration with payroll. This is for country Saudi Arabia.
What I done:
1. I have done L +G seeting in TRVPA feauture. PA is also same as L+G which is 1.
2. I have copied Subschema of switzeland to make it as ZREI. I have attached screen shots of where exactly i have fit this schema which is just below Import addiotnal payment/deductions.
3. I have created a rule to subtract expenses from advace and show the result, which I fit in sub schema ZREI just below the function ASREI.
Issue:
While running payroll to reimburse expenses i.e. after expesnes are settled then payroll is not consdering advances it is displaying only expesnes occured while if I run the payroll in case of travel request to pay travel advace, payroll driver is considering the advance also so that means advance wage tyep is getting conserderd during travel request but not in case of travel expense.
Can you please how to get net payment for a particular trip through payroll i.e. subtracting adance from travel expenses for a particular trip.
Thanks abhi
Hi Abhishek,
It is really hard to find out the cause of the issue mentioned in your post without sufficient information. Based on the point above, can you please see my response below:
1. Looks OK - both should be with value 1
2. No screenshots attached for where you have placed the schema ZREI? Please provide this.
3. Can you please provide a screenshot the PCR that you have created?
Thanks
Ankur
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Hi Abhishek,
as I always managed to convince clients to pay through vendor accounts, I never had to set this up, but I think transfer into payroll is in synch with transfer into FI, so you should probably check the two settings in the Traven Control Expert view (IMG under "travel expenses control (Expert view)") I marked in this screenshot. Use the F1 help for detailed explanation. The first is for advances paid through T&E the second for advances paid cash.
They define, whether transfers happen with request settlement, trip settlement or both. If they affect PY transfer as well, than that's what you need.
kind regards
Sven
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Hi Sven,
Is it not better to make pay outs through payroll?
We are evaluating integration of payroll with travel for both advances and reimbursements.
This is what we gathered,
For advance per diems via Accounts Payable via Employee Vendor Account
For advance per diems via Payroll
For reimbursements via Accounts Payable via Employee Vendor Account
For reimbursements via Payroll
If you do not require posting of trip expenses per employee or trip in your company, the travel expenses wage types can be posted with the payroll results to Financial Accounting using the payroll driver.
Would like to know your views on this.
Hi Avi,
The main reason why most companies don't use payroll to pay expenses (and advances) is that on monthly payroll you have quite a delay.
Posting through payroll can also be tricky, because PY doesn't have the same options for posting VAT.
And then many don't want travel expense admins to have access to payroll data.
But if all those reasons don't apply for your organisation, it may be a viable solution.
Kind regards
Sven
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