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Replicate existing documents to different document type

Former Member
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We have close to 20000 documents under document type SCM. We have a vendor who need authorization to work with some of the documents say10000. But we don't them to see remaining confidential documents. We are thinking of creating a new document type with all authorization to vendor. For that we need to replicate selected SCM documents to new document type. Need to transfer all document's characteristics and attachments to new document type without impacting the existing document type.

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Answers (1)

former_member561828
Participant
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You may want to consider using authorization group to control access to select SCM DIR.  No DIR change required just setup and assignment of authorization group(s). Some role changes would be required also.

Former Member
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is it possible to create authorization group within a document type? We don't want the vendor to see all the documents with in same document type. If it is possible kindly let me know how to do that. This will resolve the issue.

former_member561828
Participant
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A DIR can be assigned 1 authorization group.  Multiple groups can be defined and assigned selectively to control access to DIR.

Setup multiple roles with authorization object C_DRAW_BGR with various authorization group values.  For example Group 1 = VEND, group 2= NOVD (for no vendor access).

Role xxxxVEND includes only C_DRAW_BGR = VEND

Role xxxxNOVD includes both C_DRAW_BGR = VEND, NOVD

Assign role xxxxVEND to the vendors ID

xxxxNOVD to all internal users.

Assign Vendor valid DIR authorization group VEND.  They can now only access those DIR.

You can control other rights like read only (3), and certain status only.

Using NOVD is optional if you assign all internal user C_DRAW_BGR = *

Former Member
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Hi Richard,

Thanks for the reply.

First we are trying to use BADI DOCUMENT_AUTH01. This seems to be an easy option.

MangeshP
Active Contributor
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Hi Kuldeep,

If you go by Richards suggestion the you will have to identify and assign Authorization group to 20000 documents by means of program.

WIth Regards

Mangesh Pande