How to Archiving the QM & PP data for 3 years

[former_member211618]

Hi all,

    Could any body can explain on step by step wise to archiving the QM & PP related data for 3 years(2000 to 2003).

What r the important thinks need to consider in archiving process.

Thanks in advance.

[milind_kulkarni5 · Accepted solution]

Hi ,

You can have the objects to archive as -

Process Orders - PR_ORDER

Inspection lot - QM_CONTROL

Notifications - QM_QMEL

T-code - SARA( Pre-processing ,Write(Archiving) , Delete and Read

Configuration in AOBJ (Object wise)

Need to define server path for files getting deleted(check with ABAPer)

But prior to that you have work on -

• Process order residence period - Config -Define Order type

1. Order should have TECO with Zero Balance & CNF status.

• For QM stuff - Config - QM-Environment- Central function -Organize Archiving (here plants undergoing Archival stuff need to be maintained.)

1. Inspection lot - UD stuff should be completed -(i.e.should have UD status)
2. Notification - Should be completed(i.e NOCO status).
3. More ever need to perform QD21 - Putting ARBN status to notification.(Ready to archive.Prior to main archival)

Pls revert if useful.

Regards,

Milind

[former_member211618 · Accepted solution]

Hi Milind,

   Thanks for your reply,If we doing the archiving Production order/Inspection lot what r the documents will effect for other modules???

And do u have any document related to Archiving please shear to me, my mail id: [Removed]

Thanks in advance.

Sharing personal contact info is in violation of SCN's Rules of Engagement: http://scn.sap.com/docs/DOC-19331 SCN Moderators

[milind_kulkarni5 · Accepted solution]

Hi ,

First of all find out tables to be archived on two bases -

1.Which one having maximum space occupied   OR

2.Which one is growing considerably faster

During Process /Production order archival ...mainly CNF & TECO status  are mandatory for Order.Means it has got dependency with 'Controlling '.Until & unless order settlement doesn't happen , (i.e.order balance 'zero'), archival is not possible.

During inspection lot archival, UD is important stuff & should be completed.

For getting relevant tables -

If you go to t-code SARA  - give object to be archived e.g. PR_ORDER -Enter

Click on the 'Database tables' which will result into list of relevant tables for PR_ORDER.

Pls. revert if useful.

Regards,

Milind

[Martin_H]

Most likely you do not want to hear this, but important things you should consider are:

• Legal restrictions/requirements (e.g. residence time of documents in live system, and yes, it makes a difference for some legal organizations if a document is in an SAP system or accessed in an (separate) archiving system)
• Business requirements (accessability, viewability in standard reports)
• Effects on your system landscape (e.g. have you thought about your BW extractors?)
• Authorization requirements/changes
• ...

Regards

MH

[Former Member]

Hello Hanumath,

Check the standard SAP T code- COA6.

Thanks

Sahil