SRM - RFx - Suppress attachments in the RFx e-mail sent to Bidder?

[Former Member]

Dear all,

we are running SRM 7.02, Level 5, and are using the RFx functionality.

We create an RFx and add an attachment (NOT marked as visible internally, i.e. it is a document that should be shared with the Bidder), and then send the RFx to the bidder.  When the system sends the email to the bidder, it includes the attachment in the email. 

Is there any way to NOT send the attachment to the bidder in the email?  We only want the bidder to be able to see /download the attachment when logging into SRM (i.e. when creating the RFx response).  Having the attachment also sent by email is just a waste of space in an email, and it makes a difference for us as we will be attaching large documents (> 10 mb) to the RFx.  Also, the Bidder will not appreciate 10 mb files being sent to him in an email, not to mention, many emails may bounce back as they will be too big.

thoughts?

cheers,

[former_member184111]

Hi Aleem,

BADI BBP_OUTPUT_CHANGE_SF set CS_PARAMETERS-ATTACH_IND to space.

You can also do this by enhancing the function module BBP_OUTPUT_BID_DOC_SEND_ADB

by changing ls_parameters-attach_ind   = bbppd_on to

ls_parameters-attach_ind   = bbppd_off

Thanks,

Anubhav

[Former Member]

Hello Aleem,

This being a very valid business requirement & it is doable.

If you check in your SRM SPRO - there is an output type configuration (for RFx, which can be customised) which is what is preparing the output to supplier by calling a Form. You can either decide to change the form which is sent out as email or play with the configuration such that a new Z Class and Method will get called for output.

Thanks