cancel
Showing results for 
Search instead for 
Did you mean: 

Availability Check, Confirmation Dates, and Individual Purchase Orders

Former Member
0 Kudos

We're looking at implementing SAP's "Individual Purchase Orders" functionality where we will enter a Sales Order for a Customer which generates a Purchase Requisition that we convert to a PO and then send to a Vendor who ships the goods back to us, where we then ship it to our Customer. 

Currently with the default setup for this the Sales Order is confirmed when it is saved (which is also when the Purchase Req is created).  We don't want the sales order to be confirmed until we receive a confirmation from the Vendor that the goods are ready and we put that confirmation on the Purchase Order.  This is what should drive the Sales Order confirmation as it could take months in our case for the vendor to supply the goods.  We don't want the Sales Order being confirmed when it's first created.

When I tried to config the Schedule Line Category for Availability I got the error, "Availability/requirements check not possible for external procurement"

Message no. V2049. 

Can someone help me with how to config a solution for this?

Accepted Solutions (1)

Accepted Solutions (1)

former_member183879
Active Contributor
0 Kudos

Hi Kris,

In Individual Purchase Order Scenario, there is no availability check.

The process is designed to enable the vendor deliver the material to you on the material availability date. This date is decided on the procurement lead time as given in the material master data. So this is the only lead time impacting the material availability for your order.

Also, I am unclear about "Order Confirmation" functionality. There is no such order confirmation functionality available in SAP. I would also like to know what is the objective of Order confirmation. To my knowledge, it is only when the customer wants something from you, you create an order for that customer.  If Order confirmation denotes the intimation of delivery date to the customer, then this date is decided on your procurement lead time and the transportation lead time. You can intimate the date to your customer through email or through print outputs.

Other than these  points, I think IPO scenario handles much of your business process. Please be specific with the question for better reply.

Answers (1)

Answers (1)

Shiva_Ram
Active Contributor
0 Kudos

You can try by using shipping notification functionality in the availability check control. Discuss with your MM specialist on whether they can use confirmation control functionality in the purchase order. When the vendor sends and confirms the shipment, in purchase order - confirmation control tab, the receipt quantity can be added.

In the availability check control settings (t.code OVZ9), you can uncheck Include purchase orders and purchase requisitions and check Include ship notification. You may need to check/uncheck other fields based on your business requirements. By this way, vendors shipment confirmation will be taken into consideration during availability check.

To confirm the quantities in sales orders, you may need to run V_V2 in background mode everyday. By this way, when vendor confirms the quantity, the nightly job can confirm the quantities for sales order line items.

Again implementing a new functionality in Purchasing needs thorough study and further approval from business users. Because using of confirmation control tab in PO may require creation of inbound delivery for doing good receipt.

I recommend weighing all the pros and cons before moving in the suggested direction. Good luck.

Regards,