Invoice with External Reference Field to IDOC Info

[Former Member]

HI Friends,

Need expert Advise:

In Invoice, our customer maintain the External reference Number XBLNR (Refer screenshot), upon saving this will Trigger an IDOC of Basic Type GSVERF to the SAP SNC System for the supplier to View,  this external number is not captured in any of the Segments of this IDOC, and this Info is very crucial for the business.

Also I see in IDOC Segments even the Invoice Number is not captured, can you please share your thoughts?

Please suggest how to Handle this issue.

Regards,

Guru

[Former Member · Accepted solution]

Hi Guru,

Can you explain the business process used to post the Vendor Invoics in ECC? Typically its one of the below options:

1. Self Billing (ERS Invoices) - These Invoices are generated by the ERS program from ECC on a periodic basis. These are then sent to SNC and the GSVERF IDoc is used to send such Invoices. In this case there wont be any external reference number (As the Customer is posting the Invoice on behalf of the Vendor)

2. Posting a MIRO Invoice - You use the data sent by Vendor (EDI / Paper Invoice / any 3rd party Invoicing tool) to post it in ECC. If this is the process, you should then first post these invoices in SNC and then send it to ECC.

Also the External reference field (available in SNC Invoice Header) gets populated only when you use Invoice Confirmation in the Normal Invoicing Process

Refer : http://help.sap.com/saphelp_SCM700_ehp01/helpdata/en/4b/c6a145cf4150eee10000000a15822b/content.htm

Thanks

Bharath

[Former Member · Accepted solution]

Hello Bharath,

Sorry for Late reply, thanks for your answer...

My process is as per your scenario1 example..

Self Billing: Though the ERS program is run and posts the invoice, there is a confirmation that reaches the Vendor on SNC as you rightly explained.

But we use this external reference number for some reason which need to update in SNC as well, which is not currently been done.

Please throw some light on this.

Regards,

Guru

[Former Member · Accepted solution]

Hi Guru,

There is no Invoice Confirmation process for Self Billing Scenario. Its applicable only for Scenario # 2.

Refer this flow diagram:

http://help.sap.com/saphelp_SCM700_ehp01/helpdata/en/97/2348d8df63432f8714581927f4e470/content.htm?f...

Also your ECC Invoice Number will be getting populated as the SNC Invoice Number so there is no requirement for the External Reference field.

Regards,

Bharath