Prevent cancelling GR after invoice

[Former Member]

I am trying to prevent cancelling of a GR after invoice has been created. We implementing extended classic scenario and I activated the message control for BBP_PD 233 message based on SAP Help. Is there anything else I need to do? Thanks for your help.

[yann_bouillut]

Hi,

Cancelling a GR while invoice is already created should not be possible.

The invoice status should be saved on the SRM PO side.

If not the case, it is a bug.

Did you already open an OSS message ?

Kind regards,

Yann

[Former Member]

Atul, Yann,

Thanks for your responses. Atul it will be really nice if you can help me with creating the screen variants. Yann I can cancel the GR's even if the invoice is there. We are on SRM 4.0 and extended classic scenario. I know in 5.0 it won't let you cancel the GR but was not sure about 4.0. SAP help suggests to use message control and that is what I did. Do you have experience with 4.0? Have you ever faced similar problem

Jai.

[yann_bouillut]

Hi Jai,

I already worked with ECS and SRM40...

Could you please point me on your SAp help suggestion ?

Kind regards,

Yann

[Former Member]

http://help.sap.com/saphelp_srm50/helpdata/en/75/33724080c8ca01e10000000a155106/frameset.htm

Here is the link

[yann_bouillut]

Hi Jai,

This has nothing to do with a GR cancellation !

This is only for GR returns !

Example :

PO quantity was 10

GR done is 8

If you cancel the GR the system is waiting again for a GR (as if you never entered GR)

If you return goods (return delivery), you have to create another document.

-> display/change the good receipt created before and then click on " return delivery"

In the above example :

PO quantity was 10 items

GR done is 8 items

RETURN is 2 items (broken, bad quality...)

Thus you get 2 confirmation documents :

- 1 GR document of 8 items

- 1 return delivery of 2 items

Kind regards,

Yann

[Former Member]

It is not even working for returns and for cancellation there should be another message number i think it is 145 which is not there.

[Ramki]

Hi Jai

Try BBP_PD 751

Best regards

Ramki

[Former Member]

I don't have 751 also.

[Ramki]

Hi Jai

Use 'New Entries' button and add it.

Best regards

Ramki

[Former Member]

Hi

<b>Before creating new entries following steps are mandatory.</b>

<u>Use transaction - SE91 go to message class - BBP_PD

Create 3 messages there With Self-explatory flag as checked ('ON')

145 Activity not possible. Follow-on documents exist

751 Item cancellation not possible because invoice/credit note qty <> 0

752 Item cancellation not possible because return delivery quantity <> 0

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Then try creating the entries as told by Ramki using the SPRO Transaction path

see menu path in the SAP Implementation Guide (IMG): Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Message Control -> Influence Message Control

For business object - BUS2203 ( EC Confirmation Goods/Services )

Give 'E' for error message in this case in the new entries.

Save.</u>

Hope this will help.

Please reward full points, incase it suits your requirements.

Regards

- Atul

[Former Member]

Hi

<u>Various other alternatives are there.

Create a screen variant for this case and hide the Confirmation and/or Invoice tab from display in the User's inbox.

Incase you need any assitance, let me know.</u>

Hope this will help.

Please reward suitable points.

Regards

- Atul