SRM Contract Authorizations specific to the Purchasing Group

[Former Member]

Hi All,

We have 2 authorization objects for contracts

1: BBP_CTR_2: Authorization object for contracts

2: BBP_PD_CT: SRM: Maintain Contracts

Can any body suggest what is the difference between these 2 objects and when to use both of them

I have tried with authorization object BBP_CTR_2 with full access it works for the Purchaser

I have also tried with authorization object BBP_PD_CT with full access and it works fine for the purchaser

Can any body suggest clear distinction between these 2 objects

Thanks, Satya.

[Former Member]

BBP_PD_CTR is the basic contract authorization object in SRM. This has to be assigned in the role-profile to let a user work on contracts.

With SRM 5.0, BBP_CTR_2 was introduced for enhanced authorization for Contracts. This lets you control section-based check like whether to grant access to Conditions (prices), Documents, Header data etc of the contract. It also lets you classify contracts as confidential or not and control access to Confidential contracts via this auth object.

To enable this auth object and section based authorization, you have to activate it in SPRO at SRM Server-->Cross-Application Basic Settings-->Activate Enhanced Authorizations for Contracts.

Regards,

Sushil.

[Former Member]

Please find the below info from help, it may help you in differentiating both the objects

BBP_PD_CTR is the main authorization object for Maintain contracts and you can control the process contracts based on P.org / Pgroup / Business transaction type

BBP_PD_CTR - General authorization object for contracts

Extract of SAP help:

SRM: Maintain contracts

Defined fields

BBP_PURORG - Purchasing organization

* = all purchasing organizations
Otherwise the keys of the permitted purchasing organizations are listed.
This is queried centrally for all affected documents (authorization objects) during profile generation.

BBP_PURGRP - Purchasing groups

* = all purchasing groups
Otherwise the keys of the permitted purchasing groups are listed.
This is queried centrally for all affected documents (authorization objects) during profile generation.

BBP_PROCTY - Business process type

ACTVT - Activity

Can have the following values:

01 - Create

02 - Change

03 - Display

04 - Print

06 - Delete

33 - Read attachments
Attachments are attached to the e-mail that an approver receives for approval. If the approver does not have the authorization, the attachments are not appended to the work item (e-mail).

C4 - Clear attachments (only used in SAP Public Sector)

C5 - Change cleared documents (only used in SAP Public Sector)

G7 - Cancel attachments
This activity authorizes a user to terminate the local processing of attachments that the user has not personally checked out so that the status checked out is reset (cancel). After this the attachment is back to the original status before the checkout.
A checked-out attachment can only be cancelled in change mode; this is not interpreted as a document change.
These authorization check only takes place if the cancelling user's name does not match the name of the user who checked out the attachment.

BBP_CTR_2 - Authorization object for use of extended section-based contract authorization, it can be used in addtion to above authorization object but it is not replacement for BBP_PF_CTR

URL for info about this authorization object:

http://help.sap.com/saphelp_srm70/helpdata/en/48/60aa76a52e51eee10000000a421937/content.htm

Also, check the SU21 and BBP for more info about these authorization objects.

Regards,
Govardhan