Vendor (AP) processing in FICA

[Former Member]

Hi Gurus,

Since FICA and FI-AP are mutually exclusive sub-ledgers, what is a standard way to deal with Vendor Accounts Payables in FICA?

For example, we create a Purchase Order in MM, do invoice verification and have open item to be paid (1) in FI-AP for our vendor, who turns out to be our customer (Business Partner with Contract Account) in FICA at the same time, who has overpaid and wants a refund (2).

(1) FI-AP invoice will be paid in transaction F110 (assumption).

(2) Refund, meanwhile, needs to be paid in FPY1 (assumption), which will lead to electronic bank statement reconciliation problems, because outgoing payments take place in 2 systems.

Is there a standard/preferred way to deal with this situation? Any other options besides the ones below:

a) make outgoing payments from FI-AP and FICA at the same time

b) make outgoing payments from one system FI-AP or FICA

c) sth. else

Thanks,

Helen

[AmlanBanerjee]

Hi Helen,

Going thru your post, I think what you are trying to achieve is to send the refund amount in FI-CA for a customer along with the vendor payments in FI-AP for that same customer in one go.

And, I think you have two seperate SAP Systems-one for FI-CA and other for FI-AP, and they don't interact with each other when it comes to sending out customer refunds (FI-CA) or Vendor payments (FI-AP) to banks\payment agencies.

I would recommend you to send all the out going payments from one system (FI-AP).

There is a standard way to transfer the customer refunds in FI-CA to FI-AP through IDOCs using the message type FIDCC2.

For this, you have to set up a connectivity b/w the two systems using the ALE distrbution model.

Once all things are set up, you can use the payment medium job in FI-CA to create IDOC with message type FIDCC2 for customer refunds and send it to FI-AP system.

When the IDOC gets processed in FI-AP system, it creates a accounting document number against a one time vendor and then you can use F110 to process all the payments that belong to AP and that has come from FI-CA and send it in one single file to the Banks\payment agencies.

Hope it helps...

Thanks,

Amlan

[Former Member]

Hi Amlan,

Thanks for your feedback.

Do we need to setup ALE and use Idocs if both FI-AP and FICA are in the same instance?

Thanks,

Helen

[AmlanBanerjee]

Hi Helen,

Application Link Enabling (ALE) enables integration of business processes or data flow across several SAP systems or non-SAP systems. Thus, ALE is oriented to connect different applications on different systems.

If you have FI-CA and FI-AP in the same instance, you don't require an ALE set up.

Hope it helps

Thanks,

Amlan