on 12-06-2012 5:31 PM
Dear Friends,
We have a requirement wherein SAP system has gone live recently and we need to punch all CLOSED Orders since April 1st 2012 on wards. Means suppose we received order on April 10th 2012 and it was billed in the same Month using the Legacy system. Now we need to capture those Sales orders which have completed the full SD cycle(Sales order--->Delivery--->Invoice--->Fi Posting and Clearance)
Can somebody suggest what are all the precautions we need to take to execute the above process. Is it a standard practice to complete the sales cycle using the Past Date.Please let us know Will be there any statutory issue(Tax filing or SAP audit e.t.c).
with regards,
Dayananda,
It sounds like you ran legacy and SAP in parallel, managing all "pre-April-1" existing orders in legacy, and only NEW orders in SAP. Please confirm.
If this is the case, I doubt you will be able to post material receipts or issues (or any FI/CO postings) against fiscal periods that have already been closed in your SAP system.
A more common method to manage the changeover from legacy to SAP is to load into SAP SD all uncompleted legacy orders; all inventory; and all uncompleted supply elements. On day one, legacy system is inactivated, and all SD, MM, IM, CO, PP, and FI transactions begin in SAP. Unfortunately, It sounds like for you, that ship has already sailed. Maybe consider this to be be a valuable lesson for the 'next time'......
The easiest method to bring SAP up to date financially would be to summarize the accounting postings from Legacy, and then used the data to make manual GL entries in SAP. As long as you can transparently link the relationship between SAP postings and legacy postings for this interim, your auditors should be satisfied.
If it were my company, I personally would not spend the money to attempt to duplicate any detailed legacy transactions from previous (closed) periods into SAP. If this is, nevertheless, a requirement in your company, you should consider it to be a project in itself, and hire a consulting company to create possible solutions for you. You can then propose these solutions to your company management to select the solution that best meets their requirements. Your internal auditors should be represented on the decision team, because they will need to coordinate with external auditors for the transactions covering this abnormal period.
We here in SNC cannot make any valid comments on tax law, since tax law is local. Speak to your local tax law experts.
Best Regards & Good Luck,
DB49
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