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How to load year to date mileage information?

we have just gone live in December with travel management. 

We use 2 different rates for mileage in each calendar year.

The first rate of 0.60 cents is for all miles from 1 to 6000, and then another lower rate of all miles after 6001 of 0.30 cents.

How can I load the mileage history total for employees for the period January to November so that when they load new expenses in SAP, that the correct amount is processed for the employee.

thanks

clive

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