Open Order Status

[Former Member]

Hello everyone!

I am a newbie in SAP.

I would like to know the difference among order status. Specifically, what must be the status of an order if it's fully delivered, fully goods issued, and fully invoiced, but the whole order is open?

Is it still in open orders status even if it was fully invoiced already?

Please enlighten me.

Thank you very much!

[Former Member]

Dear ,

in SAP there are two type of status,

system status

the staus are open,being processed, completed.

when a document is not atall refered then its status is open.

when some of the quantity is reffered then the status is beingprocessed ,

once a doc is completely referred then the doc status become completed,

and if u want the status to be  updated then check update status field in copy controls .

user status:

these status will be defined by the users as per the requirement,check status profile for this.

check this screen shot for different statuses

raj

[Former Member]

Hi,

all the status are fetched from the copy controls ie from sales doc to sale doc ,sales doc to outbound delivery,sales doc to billing doc. you have to maintain the staus in the header and item as per your requirement.

[Former Member]

Thank you very much for the help, Anand and Ashish!

[Former Member]

Dear Anna

Go to the table VBUP for line item and VBUK for header and put your sales document number and run:

here you will get following fields:

LFSTA:Delivery status

GBSTA:Overall status

FKSTABilling Status

and you will find

	Not Relevant
A	Not yet processed
B	Partially processed
C	Completely processed

depending on your exact status and flow here it get updated, these are very important SAP SD tables, please go thorough it you will get lot to learn.

Thanking you!

Ashish Mishra

[former_member188027]

Hi,

See, If in in a Order if there is 4 line iten each of qty 10 then that time suppose in that 3 item is fully deliver/PGID and Invoice also but Overall Status is still Open as the 4th item is not fully deiverd. When the 4th line item also fully get deliver then ststus get as complet.

Fully Deliver: If in SO there is 10 qty and you did delivery of 10 then it is fully deliver and if you did delivery less than 10qty then it is partially delivery

Fully PGID: As you have to do always fully PGI, Partial PGI is not possible. If delivery qty is 10 then in full PGI means have to do PGI of all 10 qty.

Fully Invoiced: IF SO have 10 qty and you did invoice of all 10 qty then it is fully Invoice, if you did billing of qty less than 10 then it is partial invoiced.

Overall Status:

Open Sale Order: means still some of qty is remain for Delivery and PGI

Not yet processed: That means the order item is not yet delivered. (Order qty 10 and till no delivery and billing)

Partially processed: That means, the order item have been delivered partial quantities. (Order qty 10 and delivery by 5 qty)

Compaletely processed:   The order item is completely delivered/completed. (Order qty 10 and delivery by 10 qty)

Reg,

Anand

[Former Member]

Hello, Anand!

Thank you for answering!

But I would just like to clarify something. What if the status in VA03 says that the order for this particular line item is fully delivered, fully post goods issued, and fully invoiced, but the whole order for that particular line item is open?

For example, line item 10 has an order of 25 units. In VA03, it is fully delivered, goods issued, and invoiced. However, VA03 also shows that there are 25 units open.

What should be the status of that order for that line item?

Thank you very much in advance!

[former_member188027]

Hi,

As If you telling perticular item then if it is fully Deliverd and Fully Invoiced then Overall Ststus should be Completed. And if there is still some another line item is there partialy diliverd then Header status for that order is Open.

Please go to VA03 Envoirment -Status Overview (Crl+F12) there you chek carefully.