Budget check at GRN / SES

[Former Member]

Hi All,

Does a Project Budget check happen when raising GRN, SES, Good Issuance.

Further, just want to understand all triggering points for Project Budget checks.

Thanks,

Sujith

[Former Member · Accepted solution]

Hi Sujith,

You can configure Budget profile and activate availability control for this Budget profile.

One or more Tolerance limits for a Budget profile in a controlling area for each activity group (PR,PO,GI etc..) can be maintained in path SPRO-Project System- Costs-Budget-Define Tolerance limits

If a tolerance limit is reached, different actions such as warning,warning with mail to person responsible,error can happen.

Would suggest you to go through help sap for more details and following threads discussed in scn.

http://scn.sap.com/message/13398274#13398274

http://scn.sap.com/thread/1110552

Regards

Tushar

[Former Member · Accepted solution]

Hi Tushar,

Thanks for sharing these details.

According to Note 46209 Budget check does not happen at GRN and SES point for Project which are maintaining valuated stocks.

Further, I also found Note 124917 which highlight on the bahaviour of comitments at PO level. Based on the note does it mean if the PR value is great than PO value, commitment will take place at both in PO and PR (the remaining value)?

Regards,

Sujith.

[former_member203108 · Accepted solution]

Hi,

If your PR is still open, then the Commitment will be PO + remaining PR value. If your PR is closed then the commitment is only for the PO value.

[Former Member · Accepted solution]

Hi Sujith,

Availability control is promptly identifying commitments for a project that are too high and accordingly various actions are triggered based on what settings are maintained in Tolerance limit config.

When PR is created , it results in PR commitment for the account assignment object ( which may be activity or WBS element). When PR is converted into PO, it results in PO commitment for the account assignment object.This means if PO is created for same value as that of PR, when PR is converted to PO, value of the PR commitment is reduced and gets replaced by the PO commitment.

After this if you do GR for PO, then GR will reduce commitment by PO value and posts stock for the amount of standard price. If there is difference in PO and GR value, then it can be posted in price difference account if account control is maintained accordingly. Please discucss with your FI consultant for this.

As per note 124917, availability control is executed only during PR level. But during conversion to PO,if the value assigned is increased then only availability control is executed again.

Regards

Tushar

[Former Member · Accepted solution]

Hi Rafi,

Thank you for your response.

I think the PR will not contain a commitment value if the qty of PR and PO is the same, but the value of the PO is less. However, if there if the PO qty is lesser than the PR qty commitment will take place at both PR and PO level.

Unless otherwise as you mentioned if the user tick the "Close" indicator so the commitment will remove from the PR.

Let me know your thoughts on this.

Regards,

Sujith.

[former_member203108 · Accepted solution]

Your Understanding is correct

[former_member610739]

Dear sujith,

Please implement SAP Note 696362. Then it will also check the budget at G.R.N and for S.E.S also.

Regards

SULABH GUPTA

[sanjeevc]

Yes, if you have done business activity (GRN, SES & GI) with the account assignment project object.

& if system configured budget functionality as

budget profile triggering with project profile

tolerance define

budget check availability active, as so on.

Regards,
Sanjeev