WBS budget exceeded ?

[sanju_ms]

Hi Experts,

When am processing PO, am getting the following error

" Item 1002 WBS element PPO-000057 budget exceeded

Message No : BP603 "

In CJ32 screen I updated the budget figures

after that I executed CJEO  / CJEN

but still its showing the same error message.

Regards,

Sanju M S

[sanju_ms · Accepted solution]

Dear All,

it gave me the same error while releasing the billing document.

Regards,

Sanju M S

[former_member195427 · Accepted solution]

Hi Sanju,

            Please check the report S_ALR_87013558 and check the available budget for the same year for which you have released your budget. If, the budget is not there then supplement it.

Supplementing required budget should definitely resolve your issue if you have followed the above posts properly.

Regards

Ankur

[sanju_ms · Accepted solution]

Mr.Ankur,

How we can supplement it ?

regards,

Sanju M S

[former_member195427 · Accepted solution]

Hi Sanju,

              To post supplement budget use transaction CJ36, CJ37.

You may also transfer the budget from WBS to WBS using t-code CJ34.

To return budget from WBS use t-code CJ38.

Also, keep track of available budget for these postings from S_ALR...558 report.

And to view budget updates(transfers etc.) use report S_ALR_87013560.

Regards

Ankur

[sanju_ms · Accepted solution]

Thanks to all, My issue is cleared via executing the T.code CJ36..

But now i can't execute the these report s_alr_87013558 & S_alr_87013560.

" No costs, revenues or finances were selected "

Regards,

Sanju M S

[Makal · Accepted solution]

Sanju,

Looks like, without reading SAP help/ training yourself, you are trying to configure the system.

I have gone through the entire thread. This kind of issues have been discussed many times in the forum. Simple search will help you and save many forum members time and effort. Please get trained/ read. Post some quality questions.

Dear fellow forum members/ Friends: Don't mistake my words. Lets not get in to a race to  accumulate points. Lets bring in some quality content to this forum. Hope you all understand.

Kind Regards,

Amaresh Makal

[former_member195427 · Accepted solution]

Hi Sanju,

             This error come generally due to following reasons:

1. You may not have BUDG (budgeted) your project.Verify it using t-code CJ31.Check in CJ02/Cj20N the BUDG status on WBS.
2. Controlling Area is incorrect, check in OKE5 or OKKS.
3. Authorization issue. Enter /NSU53 in command field and check with BASIS/SECURITY guy for authorization related query .(IF the message "The last transaction check was successful" does not come.)

Regards

Ankur

[Former Member · Accepted solution]

This is purely due to authorization restriction.

contact basis people or send SU53 screenshot to them.

If still inconsistency occur then run CJEN followed by CJBN.

It is also requested to search forum & help.sap.com before posting a query.

[sanju_ms · Accepted solution]

Hi Pranav and Ankur,

My user id having full authorization across all the client.

The issue is with related to the controlling area, In report initialization phase system asking for the controlling area, maintain and save it.

Now things are working perfectly.  Thanks you all except Mr.Amaresh

[Former Member]

Hi Sanju,

Go to OPS9 and check 'Activation type' under Availability Control is Active for your Budget profile.

If it active, follow steps mentioned below.

1. Deactivate availabilty control : CJBW

2. Refresh Project database     : CJEN

3. Activate availabilty control    : CJBV

Once you complete this, try proceeding with PO.

Regards

Tushar

[Former Member]

Hi,

You can convert this error message to warning by OBA5.

> Execute OBA5

>Open Message No-603 for BP App. area

>Set it as warning message & save

>Now Try PO creation & check

Before do this, discuss it with finance/business people.

Regards

Shishir

[sanjeevc]

HI Sanju,

Apart from above.

Message setting configure to restrict purchase order creation if it is exceeding Budget value!

use OBMSG / OBA5 tcode for application area BP for message number 603 and set as warning  instead of error but check with business guys after then you can proceed.

Regards,

Sanjeev

[sanju_ms]

Hai Sanjeev,

without the help of ABAPer can we do it ?

[Former Member]

Hi Sanju,

If the error that is being displayed is valid, why do want to change the behaviour of the system? Firstly check why the error is being issue. Is it because of insufficient budget?

Supplement your budget, if needed, in such a case and go ahead with your transactions. Check the reports suggested in the previous post.

Always try to find the root cause of the error before going for any alteration in the standard system behaviour.

Regards,

Gokul

[sanju_ms]

Dear Gokul,

I check the Budget in CJ30 and changed it as per the error message then through CJ32 released the budget amount too

regards,

Sanju M S

[Former Member]

Hi Sanju,

It has been discussed so many times in forum.

Please search.

However have you checked s_alr_87013558 & S_alr_87013560. Check requirement date and availability on that date/FY.

If error message is absurd then run cjen then cjbn with budget profile selected one by one.

Regards,

Pranav

[sanju_ms]

hi, Pranav,

Still its showing error message,

i will attach the error screen shot

[Former Member]

Hi,

For WBS PPO-000057,

Is total release(S_alr_60) - total assigned (S_alr_60) amount > PO amount?

Did you run CJEN (With BG Processing, delete, error log, detail list & object list checked), CJBN for budget profiles individually.

Regards,

Pranav