Negative budget issue

[Former Member]

Hi,

I am facing problem with the Available budget showing negative in the report S_ALR_87013558. Same problem was there a month back also as the system allowed the postings more than the current budget, We posted it to SAP & they checked replied tat it was due to a program error SAP. they also told to run the transactions CJEN followed by CJBN frequently in order to keep system. since then I have set a background schedule for these two T-codes for daily. My tolerence limit is also set to throw error if the postings cross 100% . Please suggest how to solve this issue.

Regards

Reshma

[Former Member · Accepted solution]

Dear All,

Thanks for your replies,

I found the root cause of the error & got a solution for the same. The assigned value became more than current budget & budget became negative due to the following;

A purchase order was created for 45 tonnes of steel, budget was maintained for the same qty.In the delivery tab of item detail the user had maintained over delivery tolerance as 10%. due to which we received the material more than what was ordered. There was no commitment for the additional 10%, & when we did GRN, system allowed the transaction without checking the budget. This is a standard functionality of SAP, ie.. AVAC doesn't works at GRN level. I contacted SAP for the same & they suggested a note 696362 to be applied to have AVAC at GRN level. we implemented it & the system is working fine now.

Thanks again for all your replies

Regards

Reshma

[Former Member · Accepted solution]

Hi Reshma,

Its good of you that you shared the solution.

Regards,
Pranav

[Former Member]

Hi Reshma,

Maybe this is program issue. then you need to apply the program correction. You may ask the SAP support to find the possible root cause for this error. However it is important to note that in most circumstance there is nothing wrong with the report S_ALR_87013558 (that showing negative availability amount).

Why? Please see the SAP note 178837, particularly:

"....you can display the assigned value relevant for active availability
control in the budget transactions (for example, CJ31, KO23: Views ->
Assigned). (Caution: The assigned value that is displayed in the cost
reports (for example, 12KST1A) (passive availability control) very often
does not match the assigned value of the active availability control,
because all costs are listed in the cost reports without taking into
account the logic of active availability control, which is described
below in more detail. Only the assigned value which is displayed in the
budget transactions is relevant for active availaibility control.)
...."

The technical name for report S_ALR_87013558 is 12KST1A. You may execute
transaction CJE0 -> choose 12KST1A. You will be able to find that it is the same.

So, in order to find out whether you indeed have a problem in the assigned value kindly call the WBS-element in CJ31.
In the detailed screen, choose the menu "Extras->Availability Control->
Analysis".
After this was executed, type in the command "=SUM" into the transaction
code, if you do not receive any pop-up that the system found
inconsistent assigned values there is actually no error then. For an
explanation of the assigned value now expand the list of the
WBS-elements to see the total consumptions in detail which is relevant
for  active  availability control - which may however vary from the "flat passive" availability control in reporting (which often does NOT match and reflect the logic of note 178837!).

Therefore, transaction CJEN and CJBN have no effect to S_ALR_87013558 as there is not inconsistency in your availability control/assigned value.

Regards, Gordon

[Former Member]

Hi Reshma,

Use CJBN & check the availability control. and also check the tolerance limit settings.

After this, create postings and if the AVAC status active then  you will get the error " Budget Exceeded"

Regards

Shishir

[sanjeevc]

HI Reshma,

Please let me know your tolerance limit (especially target group), budget and assigned values in report.

Negative available balance would be correct if you do not have any budget or system status is ISBD please check. do you have enough budget allocated?

1. Run this program RKANBU01, this correct any inconsistencies in commitment cost.

2. Run CJEN and CJBN then view the report.

Kindly go through SAP Note :1534265

http://help.sap.com/saphelp_erp60_sp/helpdata/en/bb/e4a63730d5432ce10000009b38f842/content.h

Regards,

Sanjeev

[former_member195427]

Hi Reshma,

               SAP has already provided you the accurate solution for the issue . Just follow the steps mentioned by them:

Run CJEN and CJBN respectively > Check if the status AVAC appears on the WBS elements

Now, if the tolerance settings(Tolerance Limits & Tolerance Groups ) are in place then you would get an error "Budget Exceeded....." error for and budget related business transactions in either case of -ve available budget or insufficient budget.

Regards

Ankur