Steps for Budget Supplement

[Former Member]

Hi, I need some help !!!!.

I need to do a budget suplement.  I already did it using CJ36.  I used another transaction CJ32 to release it.  If it´s correct do I release it just with the new amount (suplement) or the original amount + suplement ??.

I tried both ways but there are different errors, for example "Overall budget less than overall release 18,500 < 20,000", budged exceeded, etc.

The Project structure is the following:

                                                             Total

A-1 Project                                             18,500

  A-11    PEP Element 1st level                     

    A-11-1              PEP Element 2nd level                  10,000

    A-11-2              PEP Element 2nd level                    8,500      

When I run CJ32 the screen shows:

Period      Release     Currernt Budget

Overall     18,500           18,500

2012                               1,500    (suplement)

Total                               1,500    (suplement)

I want a budget suplement of US$1,500 for A-11-2.  How do I proceed with the supplement ??.

Please advise step by step.

Thks & Best Regards,

Jose.-

[Former Member · Accepted solution]

Hi Jose,

After reanalyzing your post I understand that You have budgeted for OVERALL and supplementing for 2012 (Correct me if I am wrong).

In CJ36, Don't enter year and make a supplement.

You have to release new amount+Supplement amount for Overall only.

Regards,

Pranav

[Former Member · Accepted solution]

Thks Pranav for your answer.  It works.

Regards,

Jose.-

[Former Member]

Hi jose,

It seems there is some error in total up OR budget year(Overall or Current year).

Add release amount in hierarchy of WBS in current year and overall year.

I am giving you a sample scenario here-

1. WBS A(Parent), WBS A.1(Child level 1) & WBS A.1.1(Child level 2) is in hierarchy.

2. Currently budget is

   a.WBS A-       1000

   b.WBS A.1     500

   c. WBS A.1.1 300

3. Here we are making a supplement of Rs 150 To WBS A.1.1

   a. Use CJ36 to make a supplement of Rs 150.

4. During release by cj32 Add Rs 150 in previous release amount of WBS A.1.1, WBS A.1 & WBS A.

5. New budget will be

   a.WBS A-       1150

   b.WBS A.1     650

   c. WBS A.1.1 450

Regards,

Pranav