Create Shopping Cart after Bid Evaluation

[Former Member]

Friends,

My client is using the Grants to create a SC. We want to use Bid Invitation and the proposal we receive will provide an idea of how much we need to send to our vendors to create a product. So initially creating a SC will not help us as we dont know the total value of the item until the proposals are received from Vendors. So in our case, the cycle works as below.

Bid Invitation----Bids----Awards----SC----PO.

We need to create SC after awards since we have to commit the funds before obligation. Any idea how to handle this functionally or technically.

Appreciate your help.

Thanks

Anitha

[Former Member · Accepted solution]

Hi,

The procees is available in SRM 7.02. although the process flow is not exactly same as that of yours, the business requirement is meet with the functionality.

Please have a look to the below blog.

http://scn.sap.com/community/sourcing/blog/2012/07/12/sequel-4-trigger-rfx-for-quick-quotes-from-sho...

With Regards,

Malay

[Former Member · Accepted solution]

This looks like a possibility. In this case, the final fund pre-commitment happens after Bid Evaluation is complete. Any other custom options we can achieve this?

[Former Member · Accepted solution]

Malay,

The functionality with SRM 7.02 looks good. But do you think the price in the SC gets updated with the price from 3 vendors  if I accept 3 bids from 3 different vendors for the same Bid Invitation.

1 Bid Invitation

10 Bids Received

3- Accepted

7-Rejected

Each time you click on update Requirement Price in the Bid Evaluation screen,  does it update SC for each of the different price we received from 3 vendors for multiple award.

SC created with $1

3 Bids received

Bid 1: $10

Bid 2: $10.10

Bid 3: $9.90

I need the price in the SC to be updated to $30, so I can do pre-commitment and then create 3 PO against 1 SC with 3 different vendors.

Please advise.

Thanks

Anita

[Former Member · Accepted solution]

Hi,

Unfortunately the feature provided in 7.02 is not same as that of your requirement.

One shopping cart item can be assigned to one sources of supply from RFx response and converted to PO.

The main purpose is to find appropriate price before shopping cart approval process is started.

With Regards,

Malay

[ravindra_mantri2]

Hi Anitha,

To achieve Bid Invitation----Bids----Awards----SC----PO, please follow below process :

1) Customize Bid Invitation document for Transaction object BUS2200 SRM RFx

2) Customize follow-on document for transaction type BID as BUS2121 shopping cart

Using this, you can create bid invitation directly and then once Bids are received from vendor, these can be used to create shopping cart as follow-on document. Thereafter PO can be created based on shopping cart.

Hope this helps.

Cheers,

Ravi

[Former Member]

Would you be able to clarify on why you want a Shopping cart created after the award process?

Shopping cart is only a internal document not shared with vendor. It is created if all of the details like Vendor, payment terms etc are not known.

But in your case if the Quote is already awarded, you should create a PO directly.

Thanks,

Sushil.

[Former Member]

Sushil,

In our case, the Pre-commitment of fund can only happen after the bids are evaluated. Until that point, we have no idea what the actual cost is and we cannot pre-commit the fund at the beginning. Hope this clarifies the concern. We have to do the pre-commitment first before we commit the fund through PO.