Incomplete Purchase Order

[Former Member]

Hi gurus, Can anyone explain what is incomplete purchase order.

I created a shopping cart with some catalog items.. For some catalog items the supplier information is not available..

That shopping cart i didn't find in SOCO, but incomplete po is created and i checked the status using BBP_PD.

What does the status HELD, CREATED, INCOMPLETE means.. What is the next process i need to do for incomplete PO. Is that necessary to change incomplete PO to a completed PO???

Thanks in advance

[Former Member · Accepted solution]

Hi Sanjay,

Operational purchasers have to

complete those local purchase orders in the SRM Server system. A purchase order

is incomplete if no vendor exists, or if a price is missing.

In the header data, the operational purchasers can add a vendor or change a desired

vendor. In the item area, they can add or change prices and other data. They

may add or delete items, too.

In their worklist, purchasers receive saved purchase orders for the employees'

approved shopping carts.

Some functions of the operational purchaser in SRM Server are:

• Display basic data (for example, purchasing organization and document

date), or change the purchasing group, currency, or partner details (requester,

goods recipient, vendor).

->Add or change price conditions on item level for single or all items.

-> Maintain goods receipt and invoice settings per item, for example, when no

invoice is expected.

-> Display and process purchase order texts or internal notes. If the purchase

order is to be sent, then only the purchase order texts are of importance,

not the internal notes.

-> Enter phased delivery schedules.

->Maintain expected values and overall limits that may not be exceeded by the

cost for unplanned goods or services. Display confirmed and calculated

value.

-> Choose a different communication medium, if required. The prerequisite

being that the relevant fax, e-mail, and XML data exists in the vendor master

record.

-> Display and define the follow-on documents.

Process of in complete purchase orders:

1.Purchaser checks personal objects worklist (POWL) for Saved Pos.

2.Vendor and / or price is missing is in the selected PO.

3. Purchaser completes and orders the PO.

4. System can propose new source of supply.

5.Po output procedure depends on the system settings and master data.

Status Saved = in complete Po.

Please note that he Operational Purchaser should have relevant role to see incomplete PO's. For example SAP standard (SRM role: /SAPSRM/OP_PURCHASER).

Please reward points if it is useful.

Regards,

Naga.

[Former Member]

Thanks for you reply ravindra. It is clear for me now.

[ravindra_mantri2]

Hi Sanjay,

When user is created a shopping cart which does not have a supplier assigned or line item does not have any price maintained, then it can create incomplete Purchase Order.

There are two ways to manage missing information.

1) Directly push the shopping cart into Sourcing Cockpit so that purchaser can complete the cart and then purchase order is created. In this case, if vendor / price information is missing, then shopping cart will appear in sourcing cockpit and PO is created only when all the information is available. This scenario will not have incomplete purchase order.

To do this, refer to SRM Server >>Sourcing >> Define sourcing for product categories

2) Shopping cart is created without price / vendor information and incomplete purchase order is created, which then will be accessed by purchaser to complete the missing information before issuing it to vendor i.e purchaser need to change purchase order and add vendor/price information, then save.

Hope this clarifies you query.

Rgds,

Ravindra

[Former Member]

Hi Ravindra,

Can you plz tell me what are the types of PO's in srm 7.0 like standard po, blanket po, planned po, framework po etc.,,,

And how to create limit po and what is the difference between Limit PO and Standard PO