To Restrict Folder access in Document Management

[Former Member]

Hi Amaresh,

I had users based access rights on DMS server for eg. USER1 is able to have access of Purchase Dept. folders structure only and when he tries to access other dept. folder structure it says you are not authorised. But if the USER1 wants to create a new folder under and dept. folder structure let it may be of Sales of Accoounts he can create new folder by selecting FOL while creating new folder. Even though he has been given rights for PUR folder sturcture.

Same while uploding too if USER1 select ACT of accounts insted of PUR of purchase then he can upload file in any of the folder structure.

And while uploding if he selects PUR and tries to upload the files inside of any other deptartment's folder structure then it prompts You are not authorized.

This shows USER1 does not have access to read anybody elses folder structured documents but he can upload file and create folders

So how can I avoid USER1 to for creating new folders and stop for uploading files by using other dept. Document Type

If am using Easy Document Management then can we allow the USER1 not have access other Department's access but only of PUR while selection in Document Type

Please guide.

Thanks & Regards,

Prashant Chauhan

[Former Member]

hi,

Check the Authorization object for DMS related to Document type and secondary way is that u need to customize one table and maintain the 1:n relation b/w user and Documnet type and then use table data for auth. assigment, here u need to take the help of an ABAP'r for table customization and how this table behave for authorization distribution.

Concern with programmer.

Regards

[Former Member]

How can I check Authorization object for DMS related to Document type? is it DC10. And if it is DC10 then what needs to be selected for FOL

My current Field Selection is

Class Data : (Blank)

Hierarchy Indicator : - (Suppress Field)

Document Status : - (Suppress Field)

Document Desc. : + (Required Entry)

User : (Blank)

Authorization Group : + (Required Entry)

Lab/Office : - (Suppress Field)

Change Number : - (Suppress Field)

CAD Indicator : - (Suppress Field)

Superior Document : - (Suppress Field)

WS Application 1 : - (Suppress Field)

WS Application 2 : - (Suppress Field)

CM Relevance : - (Suppress Field)

Are the above configs correct please reply.

Also thanks for ur prompt responce

[christoph_hopf]

Hi Sanjay,

normally you can execute an authorization trace in transaction ST01. In its result you will get all the verified authorization objects.

If you want to control the access of EasyDMS folders, you can also use the ACL authorizations which can be assigned directly to the folder.

Best regards,

Christoph

[Former Member]

Dear Christoph

How can I use the ACL authorizations which can be assigned directly to the folder. in Easy DMS. How can I do that. Can you please guide me steps please

Thanks

Prashant Chauhan

[christoph_hopf]

Dear Sanjay,

please see the online documentation at http://help.sap.com/saphelp_erp60_sp/helpdata/en/7c/4ca9429888b111e10000000a155106/frameset.htm

for further information on the ACL function.

Best regards,

Christoph