Accounting Currency on Travel FI Postings

[Former Member]

Posting Accounting Currency on FI documents from Travel Expense postings.

Business requirement:

My client's company code currency is USD and sap payroll is not configured (no integration of travel and payroll). Within this Company code, there are employees (subcontractors) set-up as vendors. When certain employee with Company Code currency USD, takes a trip (trip country Belgium) with trip receipt (EUR) posts a Travel Expense document with receipt currency EUR, business wants to pay this employee in CAD as he is subcontractor from Canada but booked in USD Co. Code. All the expenses for this employee are always payable in CAD only. Note that within this company, there are different employees with varying payable currency.

Currently, employee travel expense posting is defaulted to Company Code currency as Accounting Currency when Travel document is posted.

When I changed global settings in SM30 Program V_706D_B, to varied options, I could get either company code currency (or) trip receipt currency as an option to use for Accounting currency (PR05) but could not set-up certain hard coded currency by employee.

I cannot choose Hard currency by Trip Provision Variant (country) global settings, as within the same Company code or Country, there could be varying hard currencies that an employee is assigned.

I am not sure if this issue can resolved in T&E or HCM or FI, Can you please help?

T&E Issue: Is there any configuration in T&E, specific to employee level where I can assign a hard currency?

or

HCM Issue: Can I enter default currency in employee master? Checked PA30 Infotype 17; 470 (travel privileges, travel profile) but there was no currency setting. Expense Information Infotypes seems to be more for dependent employees.

Infotype Reimbursements 0846 has currency setting but screen is partially in english and partially in German and it is not maintainable.

Or

FI A/P Vendor Issue: All these employees are created as vendor masters. Can we hard code these vendors to have FI documents post only in certain currency?

I greatly appreciate your time. Thanks

[Former Member · Accepted solution]

Hello,

posting currency depends on global setting of trip provision variant.

So all "employees" assigned to this trip provision variant will be posted on the same rules.

To get employee on CAD you have to define a new Trip Provision Variant and assign these travelers to this new set up.

Cheers,

Sigi