Auto PO Creation

[Former Member]

Hi All,

My case as below:

when user creating a shopping cart, if the item is contracted item, the SRM will auto assigned the supplier and contract number in source of supply.

Once the shopping cart is approved, the system should create a PO automatically.

However, when the shopping cart is approved, the shopping cart item is under approved status and no follow-on document is created.

i checked on BBP_PD, the status showed:

I1021 Created

I1038 Complete

I1106 Shopping Cart ordered

I1129 Approved

and under the table BBP_PDBEI

the logical system showing the SRM Server, not the SAP R/3

the follow-on document number is not assigned

my current configuration as below:

under the PPOMA, i had assigned the following in BSA

Document Type: ECPO

Source System: SAP R/3

Default: Yes

*ECPO is the PO document type if the source of supply is assigned in Shopping cart

Document Type: ZCPO

Source System: SAP R/3

Default: No

under Define Objects in Backend System (Purch, Reqs, Reservations, Purch. Orders)

Purch. Grp: *

Category ID: *

SourceSyst: empty

Int. proc.: 3 Always external procurement

Ext. proc.: 2 Purchase order if item data complete, otherwise PR

under the sourcing, Define Sourcing for Product Categories

category ID: *

SourceSyst: empty

Sourcing: 5. Aut. Grouping, Sourcing for item without assigned source

FYI, the contract is not replicate back to SAP R/3

Anything I missed or configure wrongly?

Pls advice

Regards,

Mike Tan

[Former Member]

Hello,

Please make sure you have ECC logical system value in all table entries where it is required like

Define Sourcing for Product Categories

Define Objects in Backend System (Purch, Reqs, Reservations, Purch. Orders)

Do not leave it empty.

Also check if BBP_SC_TRANSFER_GROUPED is scheduled in your system.

Also check if CLEAN_REQREQ_UP, BBP_GET_STATUS_2 ARE scheduled.

Try running above reports manually for the SC created.

Check if the follow-on document number ranges are defined according to config doc. at:

Define Number Ranges for Shopping Carts and Follow-on Documents

Regards,

Sushil.

[Former Member]

i had try what u advice, but still cannot create the PO automatically

[Former Member]

any transaction code to trace my shopping cart info is sufficient to create a PO automatically or any errors happen when create the PO.

[Former Member]

Please check table BBP_PDIGP-SOURCE_REL_IND for the SC item.

Does it have any value?

These are the possible sourcing indictators:

X Item is sourcing relevent and will appear within the sourcing cockpit

Y Sourcing is complete

C Clearing, this should not appear on the database and only during runtime

A, D Grouping/ Grouping - Bid

N,M Request for quotation SC/SOCO

T Temporarily not changeable, because this has a follow-on document

See note 979476, Report BBP_CHECK_SOURCING_FLAG

Sourcing flag is updated with BBP_PDH_DB_DIRECT_UPDATE

Check note Note 1380880 - FAQ: Customizing for the Sourcing Cockpit

[Former Member]

the sourcing indicator is empty - no sourcing relevant

my contract in SRM is not replicated back to ECC

[Former Member]

Hi,

Can you check RZ20? there should be an  error there with respect to SC.  If the PO has failed you will get the exact error as to why it failed.

But if there is no entry in RZ20 then you should check the System landscape to see what is configured there?

Regards,

Naveen