if we cancel the invoice which document is passed to FI , how information will come back( what setting is there) from FI.

[Former Member]

Dear sd gurus

            In stranded sap system it is not possible to cancel the invoice once the document is generated To FI but it is based on setting in copy control ex :in VOFA if routine 29is there we cant cancel the invoice  .but if we change we can cancel invoice even the document is generated to FI.

here my doubt is if  we cancel the invoice which document is passed to FI , how information will come back( what setting is there)  from FI

pl check this....http://scn.sap.com/message/13379724#13379724

Thanks for your help   

[bsivasankarreddy_reddy · Accepted solution]

hi

venu,

once post the INVOICE , system will create the account , it depending on revenue account determination at VKOA, and Billing document settings at VOFA, like you will take F2 billing type ,

in Billing type F2 , you assign the cancel the billing document S1 , so when you cancel/reverse the billing document  AT VF11 level, system will create the another billing document that is S1 document , so here also will create the accounting , for same account but posting keys will different ,

first F2 document account entry will check here customer account posting key- 01 ( 01 C     D   Invoice)

G/L account posting key - 50 G     C   Credit entry

like Below screen

check this screen PK field , 01, 50

next time you will cancel the document at VF11, here S1 billing document will created ,

this document accounting entries will generated , its depending at VOFA Settings , here same g/l account will post But posting key will different ,

check accounting document entries , here same g/l account but debit , credit entries will different

customer is credit , G/l account will  debit , check this screen

here PK( posting key) 

11- C     C   Credit memo

40- G     D   Debit entry

this the how to come entries cancel the accounting, it is totally depending on F2 document settings at assign the cancel billing document

please check this

[Former Member · Accepted solution]

I really appreciate your time and efforts in briefing the answers..

Regards

Krishna

[former_member211616 · Accepted solution]

Hi Venu/ Krishna ,

In VF11 u can cancel the invoice

Put the invoice number billing date put today date click on the radio button in top and save

then u will see the 2 lines credit memo and invoice cancel

Save

http://scn.sap.com/thread/1597203

See this thread more clarity

Regards

Ramesh

[former_member182378 · Accepted solution]

Bojja,

Could you please explain:

Different posting key for different billing types. Where is this configured / set in the SAP system?

Thank you in advance!

[former_member182378 · Accepted solution]

Dear Ramesh,

The link you have shared talks about a different issue than discussed in this thread. Nonetheless, it is interesting and has some learning in it.

I have one question, Why would we want to cancell a cancelled billing document?

E.g.

OR > Delivery > Billing document : Customer has to pay the company

Billing document > Cancelled billing document: Customer does not have to pay the company

Why Cancel the cancelled billing document?

Alternative step:

from Delivery > create another billing document : The effect is the same i.e. Customer has to pay the company

Thank you in advance!

[former_member182378]

 if  we cancel the invoice which document is passed to FI , 

In SAP a "stage" (or a phase e.g. delivery, picking, PGI) is represented by a document.

Thus billing stage is represented by a billing document.

Thereafter accounting stage is represented by an accounting document.

If we create a billing document (invoice, invoice cancellation, credit memo, RE credit memo etc. etc.), the document that is passed to FI is the accounting document.

how information will come back( what setting is there)  from FI

http://scn.sap.com/thread/1262226

In my opinion, "How exactly" is an FI consultant's task.

What is important for an SD consultant is to understand for what billing type,

- which account should have a credit posting

- which account should have a debit posting

For this

- create RE billing document, cancel RE billing document,

- create BV billing document, cancel BV billing document

& notice which account is having what posting.

[former_member182378]

Venu,

Please think about this issue in two parts. Also take in to consideration the "business process" of a company which has SAP ERP system.

1. Before customer has made the payment:

Your company created an invoice with incorrect amount.

Customer made a complaint because of this error. Customer requests your company to cancel this invoice and send another invoice.

ONLY then will he / it make the payment.

From "accounting perspective": Ofcourse the payment to be made for the invoice (which is incorrect) has to be deleted. And the new amount to be payed by the customer shall be "registered" in the system.

This is a very possible and "frequently" occuring scenario. Thus SAP would definitely all this scenario. F2 > S1

2. After customer has made the payment:

If your company wants to cancel the invoice after payment is made, can this be done or not? that is a business decision.

May be members can help in explain about point 2.

Note: One suggestion: think if it is possible from business point of view, mostly (about 90+% of the times) it is possible in SAP.

[Lakshmipathi]

if  we cancel the invoice which document is passed to FI

For these sort of queries, the best teacher is you only.  Unless you do a test case in your system, whatever the inputs given here will not get registered in your mind.  You have already been asked to do this exercise but you continued to post such queries which can be avoided.

G. Lakshmipathi