G/R mandatory before shipment cost....

[Former Member]

HI SD Members,

In Transportation process

Requirement-G/R to be created first, without G/R user should not be able to create shipment cost document.

document flow=

1-STO- from plant to plant

2-replenishment delivery

3-After Post goods issue the inventory accounting document generates

4-Shipment document

5-G/R (goods receipt)

Shipment document flow=

1-Shipment document

2-Shipment cost

3-Service acceptance

4-Invoice receipt

at present scenario- user can create shipment cost before doing G/R at receiving plant.

To avoid confusions in accounting user wants G/R to be created first, without G/R user should not be able to create shipment cost document.

Any suggestions where to change the settings.

Regards,

JD

[reazuddin_md · Accepted solution]

Hello Venugopal,

Its little confusing, For me above logic looks fine. Why you want to restrict the system for creating shipment cost doc before G/R(receiving Plant).

As i understood from above post,

1-STO created by Rec.Plant

2- Replenishment delivery created  in Supplying Plant

3- PGI is done

4- Shipment document created in Supp.Plant

5. Shipment cost document

6. MIGO-G/R in Receiving Plant

This is as per design & business also works in same way. Why do you want to do step-6 first n then step-5 later? what could be the reason.

If still you want to restrict,then you can follow either of one option below:-

1. During shipment cost document creation wrt:Shipment doc- you will be knowing replenishment del doc no. Create  dummy output type-trigger this output only when an Inbound delivery/GR for STO exists. Then refer this output in NAST, whether output is triggered for this delivery or not. If triggered allow system to create shipment cost document else stop processing further.

2. Back track the GR qtty of the respective material from shipment document- Delivery doc- STO document & restrict the shipment cost doc creation.

I dont see any std solution for this. You may need to go for development.

NOTE: There are many other factors you need to consider. in STO there could be "n" no.of materials, but delivery might be created for few items. in Shipment document may consists multiple deliveries for which you are trying to create shipment cost, but some of the line items GR might be done for some dont. So all these factors need to consider.

Regards,

Reazuddin MD

[Former Member · Accepted solution]

Thanks Reazuddin,

For the valuable suggestion, You are correct,as per standard procedure.

But The reason for planing this process in this business =

• -transfer the cost only after goods reach at the receiving plant.

• -if the cost is getting tranfered to receiving plant before G/R., then in actual report the cost is transfered  but the goods not reached at reciving plant.

• -many times This cost gets transfered , but due to damage of goods during transportation it goes back from where it came or it goes to the nearby plant.

• -these goods are vehicles and it goes by own power.(not using carrier)

The thing is that the Shipment cost accounting document getting generated.before the goods reach at reciving plant.

This is what needs to change.

Thanks for the reply

Regards

JD

[reazuddin_md · Accepted solution]

Hi JD,

Just to remind  you that the cost in the Shipment cost document is nothing but freight cost, it doesnt contain product cost. As per your below points, it resembles that you are treating it as material cost.

• -transfer the cost only after goods reach at the receiving plant.

- Yes, In std its not available as i said in my earlier post. You have to go for with enhancement.

• -if the cost is getting tranfered to receiving plant before G/R., then in actual report the cost is transfered  but the goods not reached at reciving plant.

Once PGI is done in replenishment delivery, accounting entries booked in receiving plant & stock will be reduced from Supplying Plant, whether goods physically received or not.

• -many times This cost gets transfered , but due to damage of goods during transportation it goes back from where it came or it goes to the nearby plant.

- This cost you are referring is actual frieght/transport cost. Whether goods damaged or not. Business is liable to pay transport cost. (damage or goods not received such complaints deals in diff way).

With the help of exit during shipment cost creation- you have to derive the logic or educate the system about Goods arrival at receiving plant & can add piece of coding to enact how system has to behave.

Regards,

Reazuddin MD

[Former Member · Accepted solution]

Dear Reazuddin MD

Thanks for your effort,

1=Freight cost and material cost both are different. - CORRECT !

2=Freight cost -Whether goods damaged or not. Business is liable to pay transport cost.-CORRECT !

3=Material cost-Once PGI is done in replenishment delivery, accounting entries booked in receiving plant & stock will be reduced from Supplying Plant, whether goods physically received or not.- CORRECT !

Hence Resolved.

Thanks for the Clarity

Regards,

JD