Duplicating invoices check.

[Former Member]

Hi,

May I know how to avoid duplicate invoice entry in SRM.

I know the standard function is the check of the Invoice no.(vendor) ---Reference document no. but in our case it is not working. It is not throwing the error in one of our system. What could be the reason/

Any guesses/suggestions on this.

Reg.,

Sridhar.

srid_sap@yahoo.co.in

[Former Member]

Hi

Which standard function is not working ? Which SAP Version are you currently using ?

Let me know.

Regards

- Atul

[Former Member]

Hi,

Whenever we use the same invoice no. in the tab

Invoice Number(Vendor) : -

---

which was entered/used already for the same vendor the system checks and throws an error to the user that the

"Invoice -

---

has already been entered. Check your entries."

as same vendor cannot have his invoices with same nos.

We are in SRM component version 4.0

Hope you understood.

Reg.,

Sridhar.

srid_sap@yahoo.co.in

[Former Member]

Hello Sridhar,

If you have a difference between 2 environnements, there must be a customizing or a developement gap.

Did you check in your customizing, SPRO --> SRM --> .. .> Control message, if the message BBP_PD 236 has not been de-activated for Invoice (BUS2205) ?

Check also message BBP_IV 034.

Rgds

Christophe

[Former Member]

Hi Christophe,

I have a peculiar issue. If we enter the invoice no. without space then the error is thrown, but if we use a space in between say my invoice no. is abc123 which is entered already and if we enter as abc123 then it throws an error., but if we enter as abc 123 then the invoice goes off as newone. This is true for spaceabc123 also.

Any suggestions.

Reg.,

Sridhar

[Ramki]

Hi Sridhar

That's the standard behaviour. 'abc123' and ' abc123' or 'abc 123'

are different.

Best rgds

Ramki

[Ramki]

Additional info...

In SRM50, we have some kind of fuzzy logic check in Invoice monitor..which can help in such cases...

[Former Member]

Hi Ramki,

The space before the invoice no. is also considered. Any way to align it right if we enter space before the invoice no.

Reg.,

Sridhar

[Ramki]

Hi Sridhar

Only an idea:

Try BBP_DOC_CHANGE_BADI to change the string and remove the spaces.

You need to consider all special characters (Space, -, _...etc) which are typo rather than part of actual invoice number. However, you have to be cautious about this.

Best regards

Ramki

[Former Member]

Hi,

I dont find BBP_IV 034 in the system. Does not exist in BBPC_PDMSG

Any suggestion.

Reg.,

Sridhar.

[Former Member]

Hi

<u>Then create a new Error message BBP_IV 034 in the table BBPC_PDMSG</u>

you can put any text - Say Duplicate Invoice exists in system.

(you can also refer to R/3 system to find suitable message text)

<u>or alternatively, using SPRO settings

SRM -> SPRO -> Cross-Application basic settings -> Messages -> Influence Message Control.</u>

Regards

- Atul