PO Approval Process - Statuses Query

[Former Member]

Hi All,

I am not able to figure out when will the following combination of statuses will occur in a PO Collaboration with Approval Process.

Distribution Status : Updated by Customer

Change Distribution Status : Published by Supplier

It will be great if anyone can illustrate this with example.

Regards,

Bharath

[Former Member]

Hi Bharath,

If you have setup approval profile and When PO comes to SNC then PO status in SNC will be:

Distribution Status : Updated by Customer

Change Distribution Status : Updated by Customer

Now supplier confirms the PO which goes for manual approval then PO status will be:

Distribution Status : Updated by Customer

Change Distribution Status :Published by Supplier

Example:PO of 10 pc with delivery date 10-Feb-2012

Distribution Status : Updated by Customer

Change Distribution Status : Updated by Customer

Assuming you have approval profile setup for any deviation

Supplier confirms the PO with 10pc on 14-Feb-2012 then PO status will be:

Distribution Status : Updated by Customer

Change Distribution Status :Published by Supplier

Confirmation status:Manual approval required

Now customer needs to approve /reject the changes by logging into SNC Web UI.

Note:By assuming supplier is confirming PO from SNC Web UI.

Regards,

Nikhil

[Former Member]

Hi Nikhil,

Thanks for the answer. But in my tests, when one / more of a PO line item is set to "Manual Approval Required" after the Approval Process, the statuses are as follows:

Status 1:

Distribution Status : Published by Supplier

Change Distribution Status : Updated by Customer

If the Buyer logs into SNC Web UI and approves the deviation, the statuses change to :

Status 2:

Distribution Status : Published by Supplier

Change Distribution Status : Published by Supplier

This triggers a PORDCH Idoc which goes and changes the ECC PO and sends a new PORDCR1 / RON to SNC. After this the status becomes:

Status 3:

Distribution Status : Updated by Customer

Change Distribution Status : Updated by Customer

So my query is when do we get the remaining combination of the statuses i.e.,

Status 4:

Distribution Status : Updated by Customer

Change Distribution Status : Published by Supplier

This is primarily to define the PO Chnage Profile. As per std. SAP Change Profile, for Status 1 & 3, the PO is editable by supplier but for status 2& 4 its display only.

Regards,

Bharath

[Former Member]

Hi Bharath,

As I mentioned earlier when PO goes for manual approval which means PO confirmed by supplier and confirmation is not published to ECC.

That's why we have status

Distribution Status : Updated by Customer

Change Distribution Status : Published by Supplier

Supplier can't change confirmation till customer reject the confirmation or resend from PO from ECC.

For

Distribution Status : Published by Supplier

Change Distribution Status : Published by Supplier

Supplier has confirmed so he can't change the confirmation till PO is resend from ECC.

Regards,

Nikhil

[Former Member]

HI Bharath

PO change profile in case of status 2 & 4 allows display view only to supplier becuase once supplier publishes the confirmation

he is not allowed to make any changes into that.

Once customer rejects the PO confirmation or PO change is triggered from ECC vendor is allowed to make changes.

Hope this clears your query.

Thanks

pravin