disable/lock (Delete/Trash Icon) when Contract Document in EXECUTED phase

[Former Member]

Hi,

Is there any settings to automatically disable the Trashcan/Delete Icon on Contract Document Tab, when document reaches EXECUTED phase?

If I write script to lock the same, what will be the field id? I tried using DELETE but it didnt work.

Thanks,

Saloni

[Former Member]

Hi Saloni ,

When the contract Document is in Executed phase ,the Delete/Trash Icon is disabled when I have the following values in System Administrator Security Profile for Contract Generation Access rights: I have Tested it . Pls create new contract and Check once!.

Create Allow

View Allow

Edit Allow

Delete Not Set (I guess you have put Deny here)

Administrative Delete Not Set

Purge Not Set

Import Allow

Hope it Helps ,I am working on Sourcing 7.0 SP1. On which Version you are working?..

(When you are checking , Inactive the related script Definitions)

Regards,

Uday.

[Former Member]

Hi Uday,

I tried with settings mentioned by you but still its not working. I am new to CLM, please let me know from where we can check the version.

Thanks,

Saloni

[Former Member]

For version, you can goto setup --> System management --> System information. In the service registration tab under app properties, you can look at the app version.

vikram

[Former Member]

Hi Vikram,

We are using version 5.1.08.

So, is version the issue? Is there any other way to restrict user from deleting the contract in Executed phase?

Thanks,

Saloni

[Former Member]

I dont think this is a version issue. I too am using version 5.1 SP09 and certain users have Delete capability and some dont.

Here are the couple of things you should try:

In Security profile for that group or user pull up the Access rights tab. In Business document, change the Business document mover profile to Deny.

Then goto page 2 and under master agreement, set the document delete to Deny.

Let me know if applying both the above works for you. If it still doesnt, please raise an OSS message and have them take a look. I am sure SAP would be able to help you.

Thanks,

Vikram

[Former Member]

HI Vikram,

I tried this even, but its disabling all trashcan Icons.Yes, I have raised an OSS message and waiting for SAP to respond.

Thanks,

Saloni

[Former Member]

Saloni,

I am not sure about the automatic disabling of the Delete icon but we had a requirement wherin we were supposed to prevent Documents --> Cancel of a MA if Contract document was in the Executed phase. Maybe this can give you some idea.

Scripting Context: Document Lifecycle Event

External ID:CUSTOM-ValidateMAChecks

Class: Master Agreement(1004)

Target: Validated

// Create an instance of class ApplicationException for error handling purposes

ApplicationException ae = new ApplicationException();

// Declare variables

// "CTR_IS_RELEASED" is an OOB field.

ctrIsReleased = doc.getExtensionField("CTR_IS_RELEASED").get();

// If contract is executed i.e. CTR_IS_RELEASED checkbox is checked and document is

// canceled via toolbar then do not allow cancellation and raise exception.

if(doc.isCancelled() @and ctrIsReleased)

{

// Chain a new application exception

ae.chainAtEnd(doc.createApplicationException("CTR_IS_RELEASED","xxx.executedagreement_cancel"));

}

Hope this helps,

Vikram Shukla

[Former Member]

Hi Vikram,

Is there any way to check if Contract document is being deleted? As IsCancelled() is used to check if MA is being Cancelled.

How to check deletion of Contract Document?

Thanks,

Saloni

[Former Member]

Hi Saloni,

I see this requirement coming up time and again in this fourm. Looks like diabling "delete" on an executed docuemnt is logical and you may want to request SAP through an OSS message to see if this can part of the standard.

Good luck

Baski