Digital Signature tool to Embed Approver signature on PDF Original Files

[Former Member]

Hi,

Good Day...!

We have implemented SAP DMS and configured workflow for DMS. When it reaches certain status workflow will be triggered and send workitem to the Approver. If approver can approve or reject based on his review on the original document. If he approves DIR will directly go to released status. Once Approver approves Digital signature has to popup and it has to embed approvers signature on the Original file.

Is there any third party tools available in the market or can any body provide some inputs how to achieve.

Please share your experience, if anybody has implemented the same.

All original files we are using will be in PDF format.

Note: Our requirement is Approver's signature has to embed on to the Original file when he approves the document.

Thanks & Regards,

Prasad.

[Former Member]

Note: Our requirement is Approver's signature has to embed on to the Original file when he approves the document. 

Not possible to achieve using the digital signature feature provided in standard DMS. This feature only ensures that the right person/s has/have approved prior to the release of a DIR.

For your requirement,you would have to look at an external product like pdfmachine pro et-al for embedding the digital signature onto the pdf document.

Regards,

Pradeepkumar Haragoldavar

[former_member188883]

Hi,

Please find details on digital signature in DMS

Prerequisite

1)You must have Authorization object {}C_SIGN_BGR to be set (ask basis team to do the same) for the digital signature.

2)Following are the authorization object for Documents (If you have all access to the authorization object will be very good, mainly a & b must).

a) C_DRAW_TCD

b) C_DRAW_TCS

c) C_DRAW_STA

d) C_DRAW_BGR

e) C_DRAW_DOK

f) C_DRAD_OBJ

How to config for Digital Signature in DMS

The required settings are made under

a)Document Management ->Approval?->Define individual Signature .

b)Document Management ->Approval?->Define Signature strategy .

2. Assign a signature strategy to the document status .

3. Also the required settings are made in customizing under

Document Management - Control data - Define Document Types (DC10) - Define document status.

Assign a signature strategy to the document status (As per point no.1 in sign start).

4. Save the changes.

5. Create DIR

6. In DIR once the Document status is set for required digital signature, the system informs you that a digital signature is required. Yellow warning will come, enter two times.

7. The Digital Signature dialog box appears. Enter your comment in the text field. Select the individual signature that is assigned to your authorization group in the Signatures to be executed section and enter the password .Then save it again.6) you can see this digital signaure again, in cv03n, go to top menu Environment --> digital signature. You will get all the details.

Thus the Digital signature process has been completed.

With help of Transaction code SU01 ,in user tab enter your user name and press F7 check first and last name if it is correct its well and good or else go to change mode and enter correct one, save it.Because while making digital signature using user ID and password it is must or else it will give an error.

Additionally check the help link for more details.

http://help.sap.com/saphelp_470/helpdata/en/83/acd928db1c11d397d3080009c17b92/content.htm

Regards,

Deepak Kori