Copy control for Return Process

[Former Member]

HI every one,

I am Doing the Return Cycle Process but i am not sure how to maintain the Copy Control because i am new to return process

Billing Type : ZF2, Item category :ZTAN,Return Order : ZRE, Item category : ZREN, Billing Type : ZG2 (Credit Note)

give me how to maintain the Copy Control in VTFA,VTLA,VTFL

Guideme

Regards,

Anu

Edited by: Anuradha_SD on Sep 14, 2011 12:50 PM

[former_member182378 · Accepted solution]

Important copy standard settings and then change them with your customized document types, item categories.

1. VTAF - billing doc --> RE order

Copy from F2 --> RE, TAN --> REN

Billing Type : ZF2, Item category :ZTAN,Return Order : ZRE, Item category : ZREN,

2. VTFA - RE order --> RE credit memo

Copy from RE --> RE, item category REN --> REN

Return Order : ZRE, Item category : ZREN, Billing Type : ZG2 (Credit Note)

3. VTLA - RE order --> LR delivery

Copy from RE --> LR

4. Other remark -

Create all doc types, item category by copying standards

e.g. ZF2 from F2

ZRE from RE

Test well

Good luck!

[Former Member]

Hi,

If you would have copied the Billing Types , Item Categories from Standard ones then you can see the settings at the same T Code which you have referred.

So first try to finish the Returns Process & in case you stuck up somewhere then post the thread.

Best Regards,

Ankur

[jignesh_mehta3]

Hello,

Check the SAP Standard Copy Control Records for F2 to Re & Re to G2.

Also if you have created the Z-Documents with reference to SAP Standard Document then the basic Copy Control records would have been already copied.

Just run a cycle & let us know your specific query...

Hope this helps,

Thanks,

Jignesh Mehta.

[Former Member]

HI

Let us talk about the Copy control VTAF

I maintained the Copy Control Order Type ZRE,

Target SalesDocTyp ZRE                    Source Bill. Type ZF2
                   Sales Return - JICPL                     Invoice - JICPL


DataT 052 Billing doc.header        Copying requirements 021 Billing header

DataT 103 Bill.bus.header data            Copy item number (TICK)
DataT 003 Bill.header partner

Target SalesDocTyp ZRE                    Source Bill. Type  ZF2
                   Sales Return - JICPL                      Invoice - JICPL

ItemCat Proposal   G2N                    Item Category      ZREN
                   Request                                   Return Items -JICPL


                                    Copying requirements 303 Always an item
DataT 153 Item from bill.doc.
                                                           Pos./neg. quantity
DataT 104 Bill.bus.item data                               Pricing type         D
DataT 004 Bill.item partner         X Update document flow

bl.pl 0                                                    Campaign Deter.

Target SalesDocTyp ZRE                   Source Bill. Type  ZF2
                   Sales Return - JICPL                     Invoice - JICPL

SchdLneCatProposal DN                    Sched.Line Cat.    CP
                   Return - JICPL                           MRP -JICPL

                                    Copying requirements 303 Always an item
DataT 002 Partner item

Like that i maintained but at the time of Return order with reference to Billing Document its not working means

if i take Second time Same billing Document Number system is showing same qty because i have already refered previously

why system is showing same qty why it is not reduced

guide me

Regards

Anu

[former_member182378]

Don't take G2N as item category, that is incorrect. While trying to create a RE order.

G2N is for CR order process.

Take REN as suggested and stick to standard functionality (i.e. copy std functionality)

[Former Member]

Thanks for Reply Mr.typewritter

i have seen your Answer but in that you didn't mentioned how to maintain the Copy control in VTFL

I checked in that i coudn't able to find out the Standard Combnatiob like G2-->LR

why in standard Functionality is not provided?

Guide me

which one i have to refer

Regards,

Anu

[former_member182378]

Hi Anu,

In standard functionality, you create RE credit memo from RE order. And NOT from LR return delivery

Therefore I have not mentioned it, in my post.

From F2 --> RE order, then remove billing block (i.e. release) --> RE credit memo

side by side -

From RE order --> LR delivery and do PGR

If you follow SAP standard, then there are less chances to go wrong.

Also analyze with your client requirements.

[Former Member]

HI

Target SalesDocTyp ZRE                    Source Bill. Type ZF2
                   Sales Return - JICPL                     Invoice - JICPL


DataT 052 Billing doc.header        Copying requirements 021 Billing header

DataT 103 Bill.bus.header data     Copy item Numer (TICK)
DataT 003 Bill.header partner

Target SalesDocTyp ZRE                    Source Bill. Type  ZF2
                   Sales Return - JICPL                      Invoice - JICPL

ItemCat Proposal   ZREN                   Item Category      ZTAN
                   Return Items -JICPL                       Standard Item -JICPL


                                    Copying requirements 303 Always an item
DataT 153 Item from bill.doc.
                                                           Pos./neg. quantity
DataT 104 Bill.bus.item data                               Pricing type         D
DataT 004 Bill.item partner         X Update document flow

bl.pl 0                                                    Campaign Deter.

Target SalesDocTyp ZRE                   Source Bill. Type  ZF2
                   Sales Return - JICPL                     Invoice - JICPL

SchdLneCatProposal DN                    Sched.Line Cat.    CP
                   Return - JICPL                           MRP -JICPL


                                    Copying requirements 303 Always an item
DataT 002 Partner item

I tried Cycle but system is showing at the time of Return order i am getting like this " There are already returns for item 00

5 M "

the Billing Qty is 15 M

I raised previously 5 M return Order .

i again Raised one more Return order with Same billing system is showing the above message and also its copied entire billing qty , why it is copied entire billing qty it should be 10 qty only na

Regards,

Anu

[Former Member]

Thanks for Reply

Thansk for giving the valuable information because i dont know Credit note will be raised based on that Return Order number

may i know what is the reason beyond this because i dont know why you want to go with referenc of Return order number rather than PGR number

Guide me

Regards,

Anu

[former_member182378]

In VTFA, item category REN (Z1RE), field "Billing quantity" should be = A (order quantity less invoiced quantity)

and then test by creating a new RE order.

[jignesh_mehta3]

The Reason for creation Credit Memo with reference to Returns Order & not PGR is the Customer might not return the Goods unless he is given written Credit memo.

Also returning of goods my take its own time, due to transportation & other issues, & Customer may insist on gettign the Credit Memo immediately (as he is already upset on delivery of damaged / sub-standard goods)...

This is the main reason for creating Credit Memo with reference to Returns Order.

Hope this clarifies,

Thanks,

Jignesh Mehta

[Former Member]

Thanks for Reply Both Typewriter & Jignesh Mehta

One doubt is clear but one more doubt what i mentioned i didn't get the answer can you please guide me

The Doubt is my Billing Number : 9000006 : Qty is 15 Meters (ZF2)

I raised Return order with Reference of 9000006 with Qty is 5 Meters

But i tried again Return order with Same Billing number 9000006 that time system shoud be shown 10 Qty correct becasue already we took return 5 meters but why system is showing 15 meters rather than 10 meters

is it original behaviour of SAP or i have done any mistake in the copy control

I hope you understand my problem

Guide me

Regards,

Anu

[jignesh_mehta3]

I think it is standard SAP behaviour. There are no Copy Control Settings for this.

Hope this clarifies,

Thanks,

Jignesh Mehta

[Former Member]

Hi

You mean to say that when ever we refer Same billing document number system will take full qty what is there in the billing

but that is case suppose my end user is trying to create another return order with same billing reference how he come to know previouly how much qty is customer returned

Regards

Anu

[Former Member]

Hi,

You have raised Only the Sales order, you have not done PGR(Post Goods Receipt) means still you have not taken the material back from the custome thats why the system still it considering the Qty 15 MTS, Once you do the PGR for 5 qty, System will show only 10.

regards

Khajahussain

[Former Member]

Thanks for Reply

I have done the PGR and also i checked MB51 with Movement type 651 its showing Stock

Regards

Anu

[former_member182378]

why system is showing 15 meters rather than 10 meters

This is standard functionality. Having said that, When you create the second RE order with ref to the billing doc., user DOES GET a popup with "5 meters already RE order created". If user chooses to ignore that then, RE has 15 meters (and NOT 10 meters).

If you want to set up your above requirement -

in VOV7, for item category of ZF2, maybe TAN (or a copy of TAN) field Completion Rule - make the appropriate choice. and test.

You could also check VTAF, for the appropriate field, if you do not want to go with the above option.

Edited by: Typewriter on Sep 14, 2011 11:52 AM

Field "Pos / neg quantity", try with - negative and test.

[Former Member]

Thanks for reply

i got the POP UP at the Second time return order

shall i go for standard SAP or otherwise what you mentioned in the configuration settings shall i goahead

can you guide which one i have to follow to run the system fine in future no problem

Regards,

Anu

[former_member182378]

I would go for standard functionality. And discipline the endusers, with proper training, to adhere to business logic.

Furthermore, pop up or warning from system is available to the user.

For exploration purposes, you can try out the configurations in Sandbox. But as i said, i would go for standard functionality.

Goodluck!