Meals Per Diem by time for trip - start time & End time of the trip

[Former Member]

Hi,

Please let me know if the Meal per Diem by time for trip - - start time & End time of the trip is active or Inactive in SAP 6.0 .

Can Meal per Diem by time for trip (not by hours) be configured in SAP Travel management.

Please let me know how it can be configured - please provide an insight & details how it can be configured.

We are trying to implement Meals Per Diem by time to European countries .

Thanks in advance.

Best regards,

Sekhar.

[Former Member]

Thanks very much

[Former Member]

Hi,

Yes it can be configured by time.

You have to enter start time and end time....

for example if u want to maintain that from 10:00 to 14:00 amount should be 300

and from 14:01 to 23:59 amount should be 500,

Now when employee fills the request from date 01.01.2011 09:00 to 02.01.2011 18:00

in this case he will be given amount

9:00 to 10:00 = 0

10:00 to 14:00 = 300

14:01 to 18:00 = 500

total = 800

kindly try such settings.

Rohit

[Former Member]

Hi,

Yes Meals per diem can be configured based on time of trip.. (V_T706H)

Following help would be helpful for you..

Regards,

Muhammad Umer

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Define Per Diems for Meals/Time

In Travel Accounting you can do accounting of meals per diems for exact times.

The meals per diems/time are distinguished using the following control parameters:

trip country

trip region

enterprise-specific trip type

These three control parameters are active during accounting.

For every possible combination of the allowed entry values of the control parameters defined by you in the section Control parameters for trip costs, a meals per diem/time must be defined.

statutory trip type

trip activity type

statutory reimbursement group for meals/accommodations

enterprise-specific reimbursement group for meals/accommodations

For each trip provision variant, you can determine how these control parameters influence the determination of reimbursement rates for meals per diems.

If these control parameters are active, you have to define a meals per diem for each combination of all active control parameters.

day

The meals per diems/time can be scaled according to the total number of trip days. The valuation of the trip duration is carried out according to time, the entries are to be made correspondingly.

For first/last trip day the following is required:

number of days 1: time interval in which the meals per diem is reimbursed.

Example:

08.00 - 09.00 75.20 ATS

If a trip starts before 8.00 a.m. and ends after 09.00 a.m., a meals per diem of 75.20 ATS is reimbursed.

For entire trip days you require:

number of days 99: complete time interval from 00.00 hours to 24.00 hours.

For entire trip days with stopovers you require:

number of days 98: Point in time up to which per-diem amount is reimbursed.

In general, an interval of <Zone

minute is enough.

Example:

08.00 - 08.01 100.00 ATS for destination France

For a stay in France from 00.00 hours to 08.30 hours, a meals per diem /time of 100.00 ATS is reimbursed.

For a stay in Germany from 8:31 hours to 24.00 hours, you access the corresponding meals per diem/time for Germany.

Validity interval in minutes

The meals per diem/time are defined for a specific time in the system via the control parameters, a validity interval in minutes, via a validity period and the reimbursement amounts.

Note

If the reimbursement rates in a meals per diem/time are changed, you do not need to create a new meals per diem/time, but rather you can delimit the previously valid meals per diem/time in regard to time using a delimitation date. When you do this, a new identical meals per diem/time which is valid as of the entered date, is generated. For this new meals per diem/time, you need then only change the reimbursement amounts.

Requirements

You need to have defined the control parameters which you intend to use for modifying the meals per diem/time in the section Control parameters for trip costs.

Recommendation

SAP recommends that you set the end date of the validity period of a meals per diem/time to the date 31.12.9999, since the end date cannot be changed at a later stage.

In this way no restrictions are placed on delimiting.

Activities

To define a meals per diem/time, proceed as follows:

1. Choose the trip provision variant you require.

2. Assign control parameters according to your requirements.

Note that you cannot change the control parameters at a later date.

3. In the field Time from, enter the time that you wish to define as the start of the exact (to-the-minute) validity interval.

4. In the field Time to, enter the time which you wish to define as the end of the exact (to the-minute) validity interval.

5. Define a validity period via the fields Start and End.

Note that you cannot change the end date at a later stage.

6. In the field Currency, assign the required currency for the reimbursement amounts.

7. Enter the tax-free reimbursement amount in the field Tax-free amount.

8. Enter the enterprise-specific reimbursement amount in the field reimbursement amount.

9. Enter the reimbursement amount which you charge a customer in the field Amount for customers.

Note

At present, this amount is not evaluated by the standard programs.

To delimit a meals per diem/time, proceed as follows:

1. Select the required meals per diem/time in the overview screen.

2. Choose Goto -> Detail.

You are now in the detail screen.

3. Choose Edit -> Delimit validity.

4. Enter the new validity date in the field Valid from.

5. Press the function key Continue.

6. Check the tax-free reimbursement amount in the field Tax-free amount and change it if necessary.

7. Change the enterprise-specific reimbursement amount in the field Reimbursement amount if necessary.

8. If necessary, change the reimbursement amount in the field Amount for customers.

Note

At present, this amount is not evaluated by the standard programs.