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How to handle personel expenses


How can we handle personel expenses in expense management. Our requirement is to deduct the personel expenses from employees payroll, when he has any of it on his credit card. As the credit card is being paid by business so they would like to recover those personel expenses if they have incurred it through card.

Also would like to know if the CDF format provided my Mastercard can be uploaded as such in PRCC, as CCD can be done, or it requires some development to make it SAP compatible.


Former Member

The functionality of the receipt wizard works very well with receipts that are reimbursable to the employee.

For PRBZ (Private expense, paid by company) and PRIV (Private, to be paid back) are only valid for expense types paid by company. -You are checking your customizing by the way in table T706B1 and T706B4 and then the setting T706B1-RECWIZ to 'X' so you can itemize receipts.

The following expense types exist in tables T706B1 and T706B4:

PRIV (Pay back private share) Wage type MJ12

PRBZ (private share, paid) Wage type MJ66

Expense Type Pay Back Private Share

This expense type is used by the Receipt Wizard to store the private

shares that were originally paid by the company and now need to be paid

back to the company by the traveler.


The expense type in this field (for example, PRBZ) must be marked in the

view 'create travel expense types for individual receipts' as "amounts

already paid by company" and "only for business trip use"

So if you use the receipt wizard and the user wants to deduct private expenses these will be deducted from the total amount, the only thing is in earlier releases that these amounts are not recorded and can not be reviewed once the expense report was saved.

This has been changed with ECC 6.0 Enhancement Package 2 where you can define a private expense type that is visible in the eexpense report and on which the company can pull reports if wanted.

In terms of integration with payroll for these amounts to be deducted from employees salary - this I havent encountered so sorry cant help with that!

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