CV01N----Can anybody solve this interesting issue ?

[Former Member]

In CV01n when we upload any excel file data the data get save in SAP system. Now suppose if we delete the particular excel file data or replace the data then can the system show us the delete or replace file history, so that the changes made can be catched.

I required this because in our company labels artwork are uploaded by QC department in PDF form in CV01n and our label department print the labels by taking labels artwork display from CV03n.

But in some case if the labels are got rejected due to some mistake from our QC department then the changes made by our QC department can't get identified by our label department. Our QC department say that we have not made any changes in labels artwork the labels got rejected because the labels department didn't followed the correct artwork which was available in SAP system.

Please provide your solution to this or suggest some other reliable system for proper system.

Thanking You...........

[Former Member]

An off the cuff observation..

..when we upload any excel file data the data get save in SAP system. ..

Though am not informed of the extent of DMS utilization/scenarios in your landscape,it always makes sense to park all your documents in a Content Server rather than SAP DB(as in your case) when there is considerable document volume.Hope you are apprised of the repercussions on performance and search when opting for SAP DB for storage.

You may want to relook at your DMS storage options.

Regards,

Pradeepkumar Haragoldavar

[Former Member]

Hi Phalgun,

You may utilize the 'Content Version' feature in DMS to track all the versions/changes to an original file.Search the forum for detailed information on Content Version concept.

You label department may use the latest version for print and the previous versions to track changes.

P.S For effective monitoring,you may also want to look at enabling the 'Change Status' field in the Document Type and 'Field Selection' field for all statuses for the Document Type so that the QC dept would have to mandatorily change the status and log appropriate comments while making changes to the DIR/file/s.

Regards,

Pradeepkumar Haragoldavar