Duplicate vendor check during supplier registration

[Former Member]

Hi Gurus,

Does SAP SRM ROS check for duplicate vendor during supplier registration? if it is not done in standard, can it be enhanced to do so?

Thanks and regards,

Ranjan

[former_member209801]

Hi Ranjan,

Adding to Arman's answer. In the vendor registration process we can have check with email ID. we will less chances to have duplicate vendors.

[Former Member]

hi

you can have a check point please do the following steps in SPRO.

An information message will be shown to user when he is creating Vendor master data which will inform him that Vendors already exist with the same data in address fields. Then the Vendors with the same address will be displayed to the user. From here if he selects continue button he will be allowed to create the Vendor, if he selects the cancel button he will be given the option of making changes to the address fields.

Configuration Steps:

Goto SPRO: SAP Reference IMG:

1. Financial Accounting(New)->Accounts Receivable and Accounts Payable->Vendor Accounts->Master Data->Preparations for Creating Vendor Master Data->Change Message Control for Vendor Master Data

2. The following screen will be displayed where you can define your message for Ex:

F2 144 u2013 Vendors found with same address; check

Set the values Online = u2018Iu2019 and BatchI (Batch Input) = u2018Iu2019

If you want to make this check user specific then enter the User Name else leave it blank to make it applicable for all users.

This should resolve your issue

Kind regards

arman

SAP FICO

[Former Member]

Hi Ranjan,

Every supplier who registers will have a unique BP number in the ROS client. However checking for duplicacy by name is not supported in standard ROS.

One option is that when a strategic purchaser accepts these suppliers and creates a BP in SRM, he notices a duplicacy and informs the vendor. However this will fail if there is a huge volume of vendors registering everyday.

Possible workaround: When the new vendor fills in the registration form, he provides the name of organisation and this is stored in tables using BAPIBUS1006_CENTRAL_ORGAN. May be you can sit with an ABAP guy and find out in which table this entry sits. You can then have a Z table where you store all these organisation names whenever a new vendor registers and for checking duplicacy you could run a loop through this Ztable Column which stores the name and display a message on 'ROS_SELF_REG' BSP reg page whenever a duplicate entry is found.

PS : Entries like 'IBM' and 'IBM Ltd' will still be created as 2 different entities even though they mean the same.

Nikhil

Edited by: Nikhil RGupta on Jun 21, 2011 11:31 AM